Duties- Examines, certifies and audit vouchers submitted for payment, while assessing compliance with applicable laws, regulations, policies and procedures.
- Establishes and maintains internal controls systems with a special emphasis on the operational areas identified as having a high risk of fraud, waste, and abuse.
- Ability to communicate either by phone or correspondence with veterans, fiduciary, other offices with inquiry results.
- Prepares fiscal, administrative, and other statistical reports as deemed appropriate and/or as required and serves on such other projects as directed.
- Responds to inquiries from Congressional Offices, Regional Counsel and Office of Inspector General.
- Must have a thorough understanding of the various benefit programs and the payment procedures and regulations applicable to each program administered by the Department.
- Independently performs reviews for accuracy and consistency of data such as audits, debts, and reimbursement.
- Ensures that recurring reports are accurately complied and completed on time.
- Provides technical advice to all Regional Office employees on complex and unusual benefit award adjustments, special payment issues, and accounts receivable actions on the applicable computer applications.
- Ability to use specific VA computer applications, in additions to Microsoft Excel, Word and other electronic database applications.
- Performs accounting reviews and payment function checks for discrepancies and advises management with proposes plans to prevent future unassociated funds situations.
- Provides administration support to management staff for personnel management, budget administration, procurement and other financial related activities.
- Serve as subject matter expert in all areas of the Financial Operations section.
- Oversee the work of the Financial Administrative Specialist and ensures appropriate separations of duties are in place and the financial integrity of the regional office is maintain and upheld.
- Develops procedures and coordinates activities across functional lines with other divisions, Regional Offices, service organization, and with other government departments or agencies.
- Establishes and maintains internal controls systems with a special emphasis on the operational areas identified as having a high risk of fraud, waste, and abuse.
- Responsible for planning, organizing, assigning and reviewing the work performed within the Operations area.
- Must be well versed in all facets of the financial and general operating procedures for the Regional Office, which requires substantial technical and managerial expertise.
- Serves as a Certifying Official authorizing all financial transactions, adjustments, and Collections.
- Ability to conduct the most detailed audits and analysis.
- Skilled in completing oral and written presentations that are clear, concise and logical.
RequirementsConditions of Employment- You must be a U.S. citizen to apply for this job.
- Selectees are subject to a background/suitability investigation.
- Selective Service registration is required for males born after 12/31/1959.
- A probationary period may be required for employees and supervisors.
- Selected applicants will be required to complete an online onboarding process.
- You will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
- Virtual: This is not a virtual position.
- Remote: This is not a remote position.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/08/2024.
Specialized Experience for GS-07: To qualify for the Financial Administrative Specialist, GS-0501-07 position, you must have at least one year (52 weeks) of specialized experience equivalent to at least the next lower grade level (GS-05) in the Federal service. Specialized experience is defined as work that involves: Reviewing vouchers submitted for payment on behalf of the office and researching a variety of financial data, reports, or resources.
Or
Education: One full year of graduate level education or superior academic achievement. Note: You must submit a copy of your transcripts with your application.
Or
Applicants may substitute a combination of graduate education and specialized experience to qualify for the GS-07 position: A combination of less than the full year of specialized experience described above and less than the full amount of education described above, however, combined the experience and education equal 100% of the required qualification. Note: You must submit a copy of your transcripts with your application.
Time-in-grade for GS-07
Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-07 position you must have served 52 weeks at the GS-05 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information.
Specialized Experience for GS-09: To qualify for the Financial Administrative Specialist, GS-0501-07 position, you must have at least one year (52 weeks) of specialized experience equivalent to at least the next lower grade level (GS-05) in the Federal service. Specialized experience is defined as work that involves: Using accounting and auditing policies, procedures, and principles sufficient to identify financial problems, discrepancies, overpayments, underpayments, or erroneous data and using computer applications to work with accounts payable and receivables.
Or
Education: Masters or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Note: You must submit a copy of your transcripts with your application.
Or
Applicants may substitute a combination of graduate education and specialized experience to qualify for the GS-09 position: A combination of less than the full year of specialized experience described above and less than the full amount of education described above, however, combined the experience and education equal 100% of the required qualification. Note: You must submit a copy of your transcripts with your application.
Time-in-grade for GS-09
Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-09 position you must have served 52 weeks at the GS-07 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information.
Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for federal employment. You can verify your education here. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Additional informationWork Schedule: Regular office hours; Monday- Friday 8:00am-4:30pm.
Title/PD#: Financial Administrative Specialist GS - 7/9; PD# 37539A, 37540A
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The full performance level is grade 09.
Physical Requirements: The work is primarily of a sedentary nature. There are occasional periods of walking, standing, bending, and carrying of light items.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or disabled Veterans with a compensable service-connected disability of 30% or more. Please contact the special placement coordinator or the human resources specialist listed on this vacancy for more information regarding applying for consideration under schedule A or as a 30% disabled Veteran.
Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. A well-qualified candidate is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualifications requirements for this position. Information about CTAP eligibility can be found here.
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), https://www.va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf." A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
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