Financial Analyst - PHI, Inc.
Lafayette, LA
About the Job
POSITION OVERVIEW
The Financial Analyst I provide financial support to meet accounts payable, accounts receivable, accounting, financial planning and analysis requirements. Maintains the financial ledgers and performs a variety of financial analyses to determine present and forecasted financial health of the program, presents and reports current financial status on an ad hoc, daily, weekly and monthly basis to the Financial Manager and Program Manager. Ensures bills are substantiated, recorded and paid in a timely manner; prepares monthly invoices and coordinates with the corporate Finance Department in preparation of required accounting reporting and audit readiness. Reporting to the Financial Manager, this position will be responsible for day-to-day operational activities supporting cash and bank account reconciliations. Develops and recommends financial solutions for problems or situations. The role will coordinate and report cash activity, disbursements, and collections while providing key analytical support for financial performance and cash forecasting. Performs all the activities regarding the data entry and reconciliations in the accounting system.
ESSENTIAL DUTIES & ACCOUNTABILITIES
- Perform month-end close process/tasks, including preparation and review of journal entries and ensure prompt account reconciliations and analysis are in line with the monthly and quarterly close schedules.
- Assist with creating and distributing financial analysis difference explanations.
- Responsible for creating and reconciling accounting records in RAMCO, QuickBooks Online and One Stream.
- Perform daily cash management activities including wire transfers.
- Prepare GL journal entries and monthly accruals to assist the month-end close. Must be able to prioritize workload and work in a deadline-driven environment.
- Timely research and resolution of issues as they arise, including preparing the necessary adjusting entries
- Work closely with customers and other agencies' staff members as necessary.
- Follow all billing policies & procedures to ensure successful internal/external audits.
- Maintain billing and contractual documents to support audits and internal reviews.
- Review monthly inventory activity and ending balances. Reconcile and adjust general ledger to inventory balances.
- Ensure compliance with internal controls and policies and procedures.
QUALIFICATION REQUIREMENTS
- Associate's degree in accounting, finance, business or related field.
- 2+ years of accounting experience as a financial analyst.
- QuickBooks Online, MS Excel, reporting, financial systems implementation and data mapping experience.
- Attention to detail and accuracy with the ability to prioritize, organize, and effectively manage time to work independently and meet deadlines.
- Strong focus on continuous process improvement.
- Proficient with Microsoft Excel and an overall technology savvy skillset.
- Due to the nature of work performed within our facilities, U.S. citizenship and ability to pass background check is required.
ORGANIZATIONAL CORE VALUES
1) Safety - Taking responsibility to put the tools and processes in place that will ensure your own safety and the safety of those around you. The key components of Safety are: System (SMS), Risk Management, Safety Assurance, Personal Responsibility, Discipline, Compliance (Integrity), and Capacity for Collective Action.
2) Quality - Meeting the customers' needs and conditions for success over the long term and to the greatest extent possible. The key components of Quality are: Leadership Position, Technology, Technical Proficiency, Measurement and Accountability, and Innovation.
3)Efficiency - Ability to maximize the benefits and profits, while minimizing effort and expenditure. The key components of Efficiency are: Process Efficiency, Organizational Efficiency, Resource Allocation & Maximization, Measurement and Accountability, and Organizational Transparency
4)Customer Service - Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. The key components of Customer Service are: Communication, Consistency, Accessibility, Reliability, and Maintaining an Honest, Respectful and Professional Relationship.
BEHAVORIAL COMPETENCIES
1) Drive & Energy - Effective performers have a high level of energy and the motivation to sustain it over time. They are ambitious and passionate about their role in the organization. They have the stamina and endurance to handle the substantial workload present in today's organization. They are motivated to maintain a fast pace and continue to produce even in exhausting circumstances.
2) Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, marketing, operations, information technologies, human resources, etc.). They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for the organization.
3) High Standards - Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and products, and they hold staff accountable for quality. They find best practices, share them, and then improve upon them.
4) Initiative - Effective performers are proactive and take action without being prompted. They don't wait to be told what to do or when to do it. They see a need, take responsibility and act on it. They make things happen.
5) Integrity - Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions and foster a work environment where integrity is rewarded.
6) Conflict Management - Effective performers recognize that conflict can be a valuable part of the decision-making process. They are comfortable with healthy conflict and they support and manage differences of opinion. They thwart destructive competition or friction and use consensus to debate and resolve issues.
7) Mission Focus - Effective performers understand and support the organization's mission – its core purpose for being. They believe in the mission, value it, and are committed to it. They communicate it to staff, stand behind it, and interpret its applications for others. They frequently refer to the mission and incorporate it into daily activities.
8) Positive Impact - Effective performers make positive impressions on those around them. They are personable, self-confident, and generally likable. They are optimistic and enthusiastic about what they do, and their excitement is contagious. They energize those around them.
9) Problem Solving & Decision Making - Effective performers are able to identify problems, solve them, act decisively, and show good judgement. They isolate causes from symptoms, and compile information and alternatives to illuminate problems or issues. They involve others as appropriate and gather information from a variety of sources. They find a balance between studying the problem and solving it. They readily commit to action and make decisions that reflect sound judgement.
10) Team Player - Effective performers are team oriented. They identify with the larger organizational team and their role within it. They share resources, respond to requests from other parts of the organization, and support larger legitimate organizational agendas as more important than local or personal goals.
11) Customer Orientation - Effective performers stay close to customers and consumers. They view the organization through the eyes of the customer and go out of their way to anticipate and meet customer needs. They continually seek information and understand market trends.
12) Organizing & Planning - Effective performers have strong organizing and planning skills that allow them to be highly productive and efficient. They manage their time wisely and effectively prioritize multiple competing tasks. They plan, organize, and actively manage meetings for maximum productivity.
13) Results Orientation - Effective performers maintain appropriate focus on outcomes and accomplishments. They are motivated by achievement and persist until the goal is reached. They convey a sense of urgency to make things happen. They respect the need to balance short- and long-term goals. They are driven by a need for closure.
DISCLAIMER
The above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
PHI Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.