Financial Manager at Arizona State University

Arizona State University
Financial Manager
TSGM Administration
Campus: Downtown Phoenix
105468BR

Job Description
Under general direction, coordinates and manages unit-wide financial functions, compliance and internal controls including development and implementation of management and financial operations goals. Verifies accuracy and timeliness of financial functions, processes, and accounts for assigned area in a complex unit or department with significant research, operations, and instructional emphasis. Directly impacts the University goal of increasing research expenditures through the effective management of accounts.

Salary Range
$70,000 - $85,000 per year DOE

Close Date
01-November-2024

Essential Duties

• Assesses unit financial functions and develops and implements procedures and objectives specific to improving operational effectiveness and efficiency within established policies.
• Provides financial support to sales staff including reconciliation of revenue information in CRM, reporting of sales pipeline and pricing support.
• Initiates and prepares financial reports and documents across multiple entities, some of which may be foreign.
• Monitors accounts for the assigned unit, provides budgeting and forecasting support, reviews and approves financial transactions, reviews and consolidates unit-wide account reconciliations.
• Verifies accuracy and efficiency of purchasing transactions to ensure goods, services, and equipment are received in a timely manner.
• Monitors ASU Foundation payments and transfers.
• Calculates and facilitates transfers for salaries and expenses between ASU and 501c3 entities as well as profit shares with internal ASU colleges.
• Prepares grant documents after awarded, reviews and approves travel requests, maintains and audits unit-wide financial documentation and files; ensures financial services compliance; internal controls; and other functions designated by unit administrator.
• Coordinates daily work activities; prioritizes and organizes workload to maximize efficiency and accuracy; assures work in progress meets timeline milestones and validates completed work for adherence to established standards.
• Coordinates approvals for financial matters such as faculty pay, travel requests, pricing proposals, etc. with necessary individuals per current approval matrix.
• Working closely and in conjunction with unit and financial services, advises, interprets and provides direction to management and staff on university rules and procedures, Federal, State and local laws/regulations involving finance.
• Reviews account expenditure requests in accordance with established financial guidelines and policies.
• Participates in a variety of departmental, unit, and university-wide initiatives and meetings to represent unit's interests in the area of finance and to ensure an integrative/collaborative support of unit and university interests.
• Carries out other duties and functions as assigned.

Minimum Qualifications
Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience, OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications
Experience working across global entities.

Knowledge of:

• Principles and practices pertaining to the assigned department.
• Management and leadership principles and practices.
• Budget management methods and techniques.
• Practices and methods of financial management.
• Applicable federal, state and regulatory requirements, laws, standards, and practices.
• Electronic data processing as it applies to fiscal automated applications.
• Principles of exemplary customer services demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.
• Systems including Workday, PeopleSoft, Adaptive Planning, Amazon Workspaces and PaymentNet.

Skills in:

• Use of Microsoft Office applications, particularly Excel and Outlook.
• Problem solving and decision-making.
• Planning, analyzing and coordinating activities and establishing priorities.
• Budget preparation and forecasting.
• Effective communication, both verbal and written.
• Establishing and maintaining effective working relationships in a diversified population.

Ability to:

• Work effectively with a variety of constituents, in an environment subject to changing priorities, sensitive/confidential information and demanding deadlines.
• Lead by example in communicating, participating and encouraging support of the institutions sustainability programs.
• Develop and maintain cooperative working relationships both within and across organizational areas.
• Stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.

Working Environment
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Department Statement
The Thunderbird School of Global Management at Arizona State University is one of the finest global leadership and global management schools in the world with both graduate and undergraduate students. Solutions for the planet mean developing problem‐solvers from around the globe. From our world‐renowned faculty representing six continents to hundreds of outstanding students who join us every year from around the world, the Thunderbird School of Global Management welcomes diversity and encourages quality and great value. It is one of the top global leadership and global management schools in the country, highly ranked for academics, practical research, and student outcomes.

ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit  https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at  https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Applicant must be eligible to work in the United States; ASU will not be a sponsor for this position. 

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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