Financial Project Administrator - Stellar IT Solutions LLC

Job Title: Financial Project Administrator
Job Location: Saint Louis, MO (100% Onsite)
Job Type Type: Full-Time

Job Overview:
We are seeking a highly skilled and detail-oriented Financial Project Administrator to support our Executive Vice President, CFO, and manage day-to-day operations essential to the organization. In this role, you will handle confidential matters, facilitate communication between leadership and the workforce, and provide executive-level assistance across financial and administrative tasks. Your ability to manage projects, track financial data, and maintain a high level of professionalism will be crucial to success.

Key Responsibilities:

• Provide executive administrative support, including managing schedules, travel, expense reports, and correspondence for the EVP, CFO.
• Serve as the primary liaison between the EVP, CFO, and other departments, ensuring smooth communication and operations.
• Manage and coordinate projects, tracking progress and ensuring timely completion.
• Assist with financial processes, including budget reviews, data analysis, and audit coordination.
• Conduct initial reviews of budgetary data and provide recommendations for financial improvements.
• Oversee the management of payroll systems and executive time management for direct reports.
• Prepare materials for meetings, summarize data, and create reports on financial and operational performance.
• Ensure compliance with organizational policies and procedures, providing guidance when necessary.
• Assist in preparing agendas and coordinating management functions across the finance department.

Qualifications:

• Bachelor's degree in Business Administration or a related field, or equivalent experience.
• 7-10 years of experience providing executive-level support in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both written and verbal, with the ability to handle sensitive information.
• Proven ability to manage multiple tasks and prioritize work effectively under pressure.
• Finance-related experience strongly preferred.
• Experience with project management, financial reporting, and audit coordination is a plus.

Skills and Abilities:

• Excellent organizational skills and attention to detail.
• Ability to handle confidential matters with discretion.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team, managing projects from start to finish.
• Proficient in typing with a speed of 50 wpm minimum (65 wpm preferred).