FINANCIAL SERVICES OFFICER - City of Long Beach
Long Beach, CA
About the Job
FINANCIAL SERVICES OFFICER
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FINANCIAL SERVICES OFFICER
Salary
$115,001.57 - $160,000.37 Annually
Location
City of Long Beach, CA
Job Type
Unclassified - Full-Time, Permanent
Job Number
FD25-003
Department
Fire - (UC)
Opening Date
10/11/2024
Closing Date
11/10/2024 11:59 PM Pacific
+ Description
+ Benefits
+ Questions
DESCRIPTION
T H E C O M M U N I T Y
Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best– value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.
C I T Y G O V E R N M E N T
Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to :www.longbeach.gov.
T H E D E P A R T M E N T
The Long Beach Fire Department has over 550 budgeted employees and increases to over 700 total employees. LBFD operates an annual operating budget of approximately $189 million and a revenue budget of over $56 million. The mission of the Fire Department is to protect lives, property and the environment, while improving the quality of life and safety of the community. The Department has five bureaus: Executive, Business Operations, Fire Prevention, Operations and Support Services. Additional information on the Department can be found at https://www.longbeach.gov/fire.
EXAMPLES OF DUTIES
T H E P O S I T I O N
Reporting to the Chief of Administrative Operations, the Financial Services Officer is responsible for department leadership, management, policy compliance, and financial oversight of the Fire Department’s annual operating funds, revenue budget, vendor contracts, procurement, and warehouse operations. This at-will, management, position is located at the Fire Department Headquarters facility located at 3205 Lakewood Boulevard, Long Beach, CA 90808.
EXAMPLES OF DUTIES
As a member of the Fire Department Command Staff, this position includes general leadership responsibilities in addition to specialized financial management duties.
+ Provides vision, leadership, and problem solving solutions to promote a positive financial position for the Fire Department’s annual operating General Fund, Tidelands Funds, Measure A, Prop H, and CUPA funds;
+ Plans, organizes, directs, and executes departmental operations to ensure compliance with City financial policies;
+ Engages in proactive education with fire personnel of all classifications to promote increased understanding of Citywide financial policies and procedures;
+ Provides guidance, training, and development opportunities to the staff assigned to the Business Operations Bureau;
+ Facilitates development of policies, procedures and protocols for departmentwide impact;
+ Leads special projects such as fee studies or conducts project management for consultant projects;
+ Annually develops the interdepartmental MOUs resulting in over $26 million of revenue recovered by the Fire Department’s General Fund;
+ Develops and leads a proactive procurement strategy to procure high dollar and complex public safety equipment and services including personal protective equipment, emergency medical services equipment, facility maintenance services, medical director services, technology software services, etc;
+ Serves as the financial liaison with other departments and external agencies including Federal, State, and County agencies;
+ Develops relationships within the City and with external agencies to promote innovative and enhanced delivery of fire services to the community;
+ Attends and makes presentations on behalf of the Long Beach Fire Department;
+ Serves as Acting Chief of Administrative Operations as needed; and,
+ Performs other duties as assigned.
T H E I D E A L C A N D I D A T E W I L L D E M O N S T R A T E
+ Ability to execute multiple financial initiatives through leadership, delegation, and organized planning.
+ Strategic planning and forecasting of future financial needs and financial trends.
+ Excellent interpersonal, oral and written communications skills.
+ Strong level of integrity, ethics and good judgment.
+ Knowledge of local government administration, City financial processes, special revenue funds and financial policies and procedures.
+ Ability to be a thoughtful decision maker and the ability to communicate expectations and hold staff accountable for their responsibilities.
+ Ability to establish and maintain effective working relationships with employees at all levels of the City government including department managers, public officials, employees and their representatives, and the public.
+ Exceptional analytical skills and attention to detail.
REQUIREMENTS TO FILE
M I N I M U M R E Q U I R E M E N T S
A Bachelor’s Degree from an accredited institution in Finance, Accounting, Public Administration, Business Administration or a closely related field.
A minimum of five years of professional-level experience in general finance, procurement, or revenue operations supporting annual operating activities in a public service agency with at least one of those years at a management or supervisory level.
Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months of employment if license is out of state. DMV K4 driver license information report required during onboarding if selected for position).
D E S I R A B L E Q U A L I F I C A T I O N S
Master's Degree in Finance, Accounting, Public Administration, Public Policy, Business Administration, or a closely related field.
Proficiency in the City of Long Beach MUNIS Financial System or similar ERP system.
Proficiency in managing, forecasting, planning and executing multiple high priority complex and high dollar procurements including cooperative agreements, and writing Requests for Proposals / Invitations to Bid.
Proficiency in procurement activities, policies, procedures and Long Beach Buys.
An innovative and creative problem solver who will utilize technology and data analytics to streamline review, approvals, workflows, delegation, and transparent communication.
Experience in creating dashboards or other automated work processes
SELECTION PROCEDURE
This recruitment will close at 11:59 PM Pacific Time on Sunday, November 10, 2024. To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.
Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562) 570-6927.
The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act
The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) (https://www.longbeach.gov/hr/about-us/talent-acquisition/applicant-appeal-process/) .
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact 562-570-7287.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
Disability Insurance: City-paid short-term and long-term disability insurance.
Management Physical: Annual City-paid physical examination.
Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
Transportation Allowance: Monthly allowance is allocated by classifications below;
+ Department Head $650.00
+ Deputy Director/Manager/Director (Harbor/Utilities) $550.00
+ Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
+ Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00
Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).
+ Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
+ Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.
Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses.
Flexible/Hybrid Work Schedule: Available (subject to City Manager approval).
Paid Parental Leave:The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent.
01
INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand the information in the statement above?
+ Yes
+ No
02
MINIMUM REQUIREMENTS:Do you have a Bachelor's Degree from an accredited institution in Finance, Accounting, Public Administration, Business Administration or a closely related field.Proof of education is required.
+ Yes, I have a Bachelor's Degree from an accredited institution in or a closely related field.
+ No, I do not have the required education.
03
I understand that I must attach proof of education such as a transcripts or copy of degree.
+ Yes
+ No
04
Do you have a minimum of five years of professional experience in general finance, procurement, or revenue operations supporting annual operating activities in a public service agency?
+ Yes
+ No
05
Do you have a minimum of one year of experience in a management/supervisory capacity?
+ Yes
+ No
06
Do you have a valid motor vehicle operator license?
+ Yes
+ No
07
DESIRABLE QUALIFICATIONS:Do you have proficiency in managing, forecasting, planning and executing multiple high priority complex and high dollar procurements including cooperative agreements, and writing Requests for Proposals / Invitations to Bid?
+ Yes
+ No
08
In 200 words or less, please describe your experience in managing, forecasting, planning and executing multiple high priority complex and high dollar procurements including cooperative agreements, and writing Requests for Proposals / Invitations to Bid.
09
REQUIRED ATTACHMENTS NOTICE:I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.
+ Yes
+ No
10
Applicants who do not meet the minimum requirements to file, including submission of all required attachments, will not be considered. The application process for this position requires that you attach: (1) a cover letter, (2) a resume and (3) proof of education. Did you attach all of the documents?
+ Yes
+ No
11
CERTIFICATION STATEMENT:I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.
Required Question
Agency
City of Long Beach
Department
Fire - (UC)
Address
3205 Lakewood Blvd.,
Long Beach, California, 90808
Phone
(562) 570-2500
Website
https://www.governmentjobs.com/careers/longbeach
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Source : City of Long Beach