Firm Administrator - The Perillo Group

LAW FIRM ADMINISTRATOR

Job Summary:

The Law Firm Administrator will oversee non-attorney staff, who perform a variety of clerical and administrative support tasks, and manage the firm’s facilities to promote the efficient operation of the law firm. 

Supervisory Responsibilities:

• Train support staff regarding firm procedures and information systems.
• Supervise and counsel support staff.
• Recruit and assist in hiring new non-attorney employees.
• Conduct performance evaluations that are timely and constructive. 
• Handle discipline and termination of non-attorney employees as needed and in accordance with company policy. 
• Supervise bookkeeping and settlement distributions.

Duties/Responsibilities:

• Manage the day-to-day operations of the office; prioritize use of support staff and facilities.
• Manage the daily operations of information systems.
• Manage equipment, office services, and facilities including the law firm’s building.
• Maintain a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
• Facilitate and delegate accounting functions including preparation of financial statements, management of reports, payment of vendors, providing needed information to facilitate payment of payroll. 
• Consult with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
• Implement operational and human resource policies and practices.
• Handle all human resource management for attorneys and support staff and professional development of the staff. 
• Interface with payroll services provider, insurance providers and other vendors.
• Manage off-site operations.
• Negotiate with vendors to contribute to cost-effective management of the office.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Superior written communication skills.
• Excellent interpersonal and customer service skills.
• Detail-oriented and professional.
• Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
• Ability to organize and prioritize tasks, delegating when appropriate.
• Extremely proficient in Microsoft Office Suite. 
• Advanced understanding and proficiency in QuickBooks. 

Ability to maintain confidential records and information.