Fiscal Operations Assistant/Accounting – Cooperative Extension - Fort Valley State University

Job Summary:

The Fiscal Operations Assistant performs some accounting functions and general office/administration duties in connection with the National Institute of Food and Agriculture (NIFA) funding.

Duties and Responsibilities:

• Assists in the development and preparation of the current Federal Financial Report (formerly AD-419 Research Report) due each February 1 (calendar yr.).
• Handles assignment of fleet vehicles; Performs data entry duties as assigned.
• Files, copies and provides department workflow support, handles reception duties.
• Oversees internal postage meter, postage supplies, and bill payments, etc. for Cooperative Extension.
• Receives and distributes internal payment invoices (ex. Pettigrew and AG Tech Conference Center, etc. and external payment invoices (FVSU Foundation, Alumni Affairs, etc.).
• Verifies amounts and codes on various documents for accuracy.
• Receives payments (reimbursements, registration, etc.) and makes deposits to cashier's office, after receiving appropriate approval from supervisor.
• Manages supply inventory and orders supplies as needed.
• Supervises student workers.
• Performs other office duties including, but not limited to, typing correspondence, making reservations, scheduling appointments, and making phone calls.
• Performs other duties as assigned.

Qualifications:

Minimum:

• Bachelor's Degree

• Two years of clerical experience
• Valid driver's license
• Proficient in Excel, Word and Access
• Strong organizational skills
• Possess good follow through and attention to detail
• Possess good customer service skills
• Possess strong verbal and written communication skills
• Demonstrated ability to work effectively with students and co-workers

Preferred:

• Bachelor's Degree in accounting or business-related field
• Experience working in an office setting

Working Conditions:

• Travel (overnight and day trips) required, as needed
• Evening and/or weekend work may be required
• Climate controlled environment

Physical Requirements:

Employee performs repetitive tasks periodically. The employee must frequently lift and/or move up to 25 pounds.

Direct Reports:

None

The above list of job duties is not exclusive or exhaustive and the incumbent will be required to undertake such tasks as may reasonably be expected within the scope of the position.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.