Fiscal Service Technician / Accounts Payable - Fortune US

Essential Functions:

• Receive, analyze and prepare financial records for input to the District's financial system.
• Create complex spreadsheets to perform technical calculations to analyze various accounting data.
• Audit invoices for correct extension of item prices, units, taxes, and discounts.
• Process purchase orders, pay vouchers, credit memos, mileage claims and utility bills for payments once necessary documentation is received.
• Coordinate accounts payable warrant processing and maintain vendor data files.
• Prepare and process vendor requisitions when directed.
• Perform technical calculations to analyze, identify and establish liabilities to accurately prepare accounts payable batches for check processing.
• Analyze and audit income and expenses for specified District accounts and process appropriate documents; reconcile assigned District accounts.
• Analyze and prepare accounts for year-end closing and financial statements.
• Prepare reports to assist program directors and school site leaders in determining available funding for future expenditures.
• Gather and coordinate event scheduling information; calculate and collect appropriate fees from outside groups.
• Analyze and prepare reports for management and the Board of Education as assigned.
• Perform regular statistical analyses and comparisons of site expenditures with the approved purchase order.
• Work closely and cooperatively with program managers and site administrators to assist with preventing over expenditures and advising when a budget revision or reduction in expenditures is necessary.
• Work with auditors in gathering data for annual review of accounts payable.
• Work with the department, school site staff and vendors to reconcile anomalies on payments, statements and coding to ensure accuracy of reports.
• Advise all Fortune personnel and external vendors of correct procedures for purchase requisitions, encumbrance modifications, journal vouchers and transfer vouchers.
• Assists sites with preparation and completion of documents.
• Provide technical support to other accounting staff and organization personnel.
• Assist in the selection and training of accounting personnel.
• Prepare journal entries and budget transfers when directed.
• Process change orders on contracts.
• Work with departments and school sites to reconcile anomalies and ensure accuracy of reports.
• Work with the Accounting Department regarding merchandise control and identifying issues with vendors and/or sites; assist in the enforcement of District purchasing procedures.
• Provide and maintain effective professional customer service to District personnel and outside vendors.
• Maintain accurate files to avoid duplicate payments, lost or unpaid invoices.
• Perform related duties as assigned.

Minimum Qualifications:

• Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting or related field and three years' experience in accounting.

Working Conditions:

• Office environment: constant interruptions.

Knowledge Of:

• Principles and procedures of accounting, including governmental procedures, school district fiscal, payroll and budget procedures.
• Procedures to generate checks and invoices.
• Financial and statistical record-keeping techniques.
• Laws, rules, and regulations related to assigned accounting activities.
• District organization, operations, policies, and objectives.
• Interpersonal skills using tact, patience, and courtesy.
• Operation of office equipment, including a computer and spreadsheet software applications
• Telephone techniques and etiquette.

Ability to:

• Coordinate and perform complex accounting functions related to financial statements for various funds involving receipt and proper disposition.
• Receipt, post, and reconcile financial transactions.
• Prepare and process financial, statistical, and accounting and purchasing documents, records, and materials.
• Verify, post, balance and adjust accounts.
• Plan work and meet schedules and timelines.
• Add, subtract, multiply and divide quickly and accurately.
• Learn and apply policies, procedures, rules, regulations, and State Education codes involved in assigned activities.
• Maintain confidentiality of sensitive and privileged information.
• Answer telephones and greet the public courteously.
• Perform clerical duties such as filing, typing, duplicating, and maintaining routine records.
• Operate office equipment, including a computer and spreadsheet software applications.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain consistent, punctual, and regular attendance.
• See to inspect financial or statistical records.
• Hear and speak to exchange information in person and on the telephone.
• Sit for extended periods of time.
• Bend at the waist, kneel or crouch to retrieve and file records.
• Move hands and fingers to file and operate office equipment.

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