FISCAL SPECIALIST 2 (ELECTRONIC INVOICE SPECIALIST) - University of Washington

Req #: 236804 Department: UW MEDICAL CENTER ACCOUNTS PAYABLE Job Location Detail: UW Tower (4333 Brooklyn Avenue NE, Seattle) Posting Date: 08/08/2024 Closing Info: Open Until Filled Salary: $4,216 - $5,667 per month Shift: First Shift Notes: As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf) **UW Medical Center Accounts Payable** has a great opportunity for a **Fiscal Specialist 2 (Electronic Invoice Specialist)** **WORK SCHEDULE** - Full-Time (40 hours per week) - 100% FTE - 5 Days per week (Hybrid Schedule Available) - Day Shift **DEPARTMENT DESCRIPTION** This individual will perform technical fiscal analysis and financial reporting including analysis, planning, interpreting and reviewing of fiscal operation involving an overlap or combination of disciplines. Under general direction, the Electronic Invoice Specialist will perform a variety of moderately complex and varied fiscal administrative support functions such as analyzing and developing electronic invoicing requirements, establishing and maintaining process flows related to comprehensive fiscal record keeping systems; analyzing, establishing and maintaining electronic invoice (EDI/810) transactions posting in the general ledger; and coordinating diverse cross-unit-wide fiscal support functions such as purchasing, receiving and fiscal planning. **JOB RESPONSIBILITIES** - Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources; develop procedures for implementation, execution, control and review/audit of fiscal operations - Working with the Accounts Payable Supervisor, to forecast electronic invoicing needs/commitments; develop planning documents for expanding our electronic invoice vendor base by conducting analysis of unit needs and resources - Consult with Accounts payable Supervisor, internal departments and external vendors to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures - Prepare specialized reports; conduct special studies to research and/or justify fiscal requests/needs - Conduct comparisons of actual performance with process objectives; research and determine causative factors in invoice discrepancy trends; identify potential corrective actions - Analyze, modify and recommend improvements in subsidiary record keeping processes; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design, test and improve processes - Maintain and/or modify manual or automated fiscal reporting/tracking processes to address specific unit needs - Perform duties of Fiscal Specialists I & II **MINIMUM REQUIREMENTS** - Three years of experience providing administrative support in the area of fiscal and/or business management OR - Equivalent education/experience Additional Department Position-Specific Requirements: - Experience in a high volume full-cycle computerized Accounts Payable environment, 10 key by touch, ability to process 300-500 invoices a week, be proficient in Microsoft software products and be well organized with an attention to detail. - Full-cycle accounts payable functions include: customer service, auditing, reconciling, interpreting, verifying and/or analyzing vendor statements, receiving documents, sales/use-tax resolution, purchase orders and invoices. - Experience analyzing, developing and maintaining process flows and databases using Microsoft Office software, Word, Excel, Access and Power Point. - Strong customer service skills for interacting with departmental customers and vendors. **ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public?by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. **Become part of our team. (https://www.uwmedicine.org/jobs)** Join our mission to make life healthier for everyone in our community. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.