Fleet Coordinator at CoolSys

With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets. 

WHY JOIN US 
We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: 

• Competitive pay range $21.87 - $27.00
• Medical, Dental, Vision and Prescription coverage 
• Paid vacation and holidays 
• 401(K) match 
• Life insurance, AD&D and long-term disability 
• Tuition reimbursement 
• Opportunities available nationwide 
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more 
• Pet Insurance 
• Legal Plan, and ID Theft Protection 

JOB SUMMARY

The Fleet Coordinator focuses on administrative and data-related tasks to support the effective management of the vehicle fleet. This role involves handling documentation, compliance, and reporting, with an emphasis on organizing and maintaining accurate records to ensure that the fleet operates smoothly and efficiently.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project/Business Responsibilities:

• Maintain and update records for all fleet vehicles, including registration, insurance, and maintenance history.
• Ensure vehicles are compliant with regulatory requirements by managing and filing necessary documentation and reports.
• Input and update data in fleet management software, including vehicle details, maintenance schedules, and driver information. Responsible for completing vehicle transfers and disposal requests.
• Generate and distribute regular reports on fleet performance, maintenance status, and cost analysis based on the guidance of the fleet manager.
• Monitor and record expenses related to fleet operations, including maintenance, fuel, and insurance, and assist in budget preparation.
• Manage records related to vehicle suppliers and service providers, including contracts and service agreements.
• Assist in scheduling maintenance and repairs by coordinating with service managers & coordinators and updating records accordingly.
• Assists drivers by answering inquiries, providing accurate information, and delivering prompt updates.
• Processes accounts payable and receivable documentation for department.
• May perform other clerical and administrative tasks as assigned.

• Strong organizational skills and attention to detail.
• Strong communication skills.
• Proficiency in data entry and Microsoft Office (Excel, Word, etc). Ability to adapt to new fleet management software.
• Ability to produce accurate and timely reports.
• Must be able to come into the office on a hybrid schedule.
• Minimum of high school diploma or GED.
• Previous administration experience of 1 to 2 years preferred.

Today, there are 26 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! 

Connect with us on Facebook and Twitter.  

Coolsys is an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.   

Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.