Fleet Coordinator at DelMed Inc.

DelMed Inc. (Bookkeeping, Fleet Coordination, and Administrative Assistant Position)

DUTIES AND RESPONSIBILITIES:

• Accurate Efficient Data Entry of DelMed Driver/Staff receipts into QuickBooks
• Review, Coordinate, and Communicate the approval process with Logistics and Trailer Service staff on the receipt of invoices and requests for approval.
• Accurate Efficient Data Entry of Invoices in QuickBooks once approved by GM and/or Coordinators
• Record DelMed Customer Receipts / Deposits accurately in QuickBooks
• Manage/Maintain accuracy of Vendor accounts in QuickBooks (accuracy of remit to addresses)
• Maintain accuracy of receipts, supporting documents, including paperless filing
• Organize, monitor, and provide DelMed Fleet coordination with Compliance Service in place.
• Set up new drivers in ELD System
• Work closely with DelMed Fleet Manager / Owner-President / General Manager in maintaining accurate information in the Truck Roster.
• Coordinate with logistics staff and drivers, on how to provide Licensing/Tab renewals timely and track receipt of.
• Other Accounting and Admin Assist tasks as assigned.

QUALIFICATIONS:

• Must Have 2-3 Years of QuickBooks Experience *Required*
• Proficient in Microsoft Excel, Word, and Outlookas well as willingness, ability initiative to learn
• Excellent Organizational, Time Management Multi-Tasking Skills when necessary
• Multiple Timelines/Deadlines to be Monitored and Met
• Must be Detail Oriented, Organized and Keep Neat and Efficient Records
• Active Listening and Strong Follow-Through Skills
• Excellent, Respectful Communication, Strong Oral Written Communication
• Ability to Troubleshoot and Problem Solve
• Strong Accounting and Math Skills
• Work as a Team Player and Communicate Effectively overall
• Ability to be thoughtful about who needs what information, and provide timely, appropriately and accurately.
• Ability to be Flexible, transition work if need be; make Quick, Efficient, Independent Decisions when appropriate.
• Honor and adhere to company policies and processes…this is a must
• Work Calmly, Effectively with Flexibility in this Fast-Paced Industry