Fleet/Equipment Manager - Roy Jorgensen Associates, Inc.

FLEET / EQUIPMENT MANAGER

Office Location: Remote Work & Travel

Division: Infrastructure Division

Region: Company Wide

FLSA Status: Exempt

General Summary of the Position:

The Fleet Manager is responsible for planning, directing, managing, coordinating, and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles and large equipment. Fleet manager also serves as the primary contact between fleet and operations. Maintains and grows positive, customer-centric relationships within and outside the organization. Remains a key business partner within the operation.

Major Functions of the Job

1. Procurement, assignment, and maintenance of vehicles/large equipment
2. Ensure that the company has the right number (and type) of vehicles and large equipment to satisfy contract requirements, and that the vehicles/equipment work properly and safely while maintaining financial responsibility for company.
3. The position will purchase, or lease vehicles and equipment based on specific transportation requirements (such as load capacity and mileage), budget requirements and then schedule regular maintenance throughout the lifecycle of the vehicle to ensure driver safety of fleet performance over time.
4. The position will oversee registration, licensing, and compliance aspects of fleet and large equipment company wide as well as driver management.
5. Position will partner with HR and Safety to ensure compliance of eligible and non-eligible drivers and/or unsafe drivers.
6. Oversee efficiency of Fuel Management Program.
7. Fleet Manager will oversee and analyze operations with the aim of improving processes and increasing the overall efficiency of the fleet and large equipment

Minor Functions of the Job

1. Purchasing and maintaining vehicles/large equipment according to contract requirements and balancing company budget.
2. Deciding whether to lease or buy vehicles.
3. Assisting in the recruitment of quality drivers into the fleet.
4. Oversee registering and licensing all vehicles/equipment under their management.
5. Finding ways to cut costs and maximize profits.
6. Developing strategies for greater fuel efficiency.
7. Maintaining detailed records of vehicle servicing and inspection.
8. Complying with U.S. Department of Transport laws and regulations.
9. Scheduling regular vehicle maintenance to ensure operational efficiency.
10. Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules.
11. Assist in the development, deployment and monitoring of driver behavior programs.
12. Analyzing data to increase business operational efficiency.
13. Utilizing GPS systems to monitor drivers and track vehicles.

Physical Requirements and Environmental Factors

1. Will ascend/descend vehicles & large equipment to perform job duties.
2. Ability to work safely in a wide range of environmental and weather conditions (i.e., work in hot, cold, or wet conditions).
3. Ability to stand and/or sit for minimum 4 hours per day
4. Ability to drive and/or fly (travel) minimum two times per month throughout the United States (Colorado, Texas, Virginia, Maryland, etc.) and between major cities throughout Florida.
5. Will involve frequent bending, moving, lifting, and carrying material weighing up to fifty pounds.
6. Ability to work in all weather conditions
7. Exposure to high noise levels that always require proper personal protective equipment while on job site(s).

Qualifications

1. Bachelor’s Degree and/or equivalent experience
2. Experience as a mechanic preferred
3. Five - ten (5-10) years of advanced highway or construction experience
4. Experience in creating and establishing fleet policies and procedures, from vehicle assignment to replacement cycling, from personal use to accident reporting
5. Experience in price, spec, and purchase or lease vehicles Understand and track total cost.
6. Strong budgetary experience and negotiating skills
7. Detailed understanding of financial statements and how to manage them
8. Creative and innovative collaborator with a positive attitude and strong work ethic
9. Detailed industry knowledge of highway maintenance and/or of the surface transportation field (design and construction)
10. Proven ability to have a planned and systematic approach to time management, project management, and problem solving
11. Strong communication skills, oral and written skills
12. Strong presentation skills and ability to communicate a message in a clear and precise way
13. Ability to manage conflict resolution in a professional manner
14. Strong HR skills and with genuine interest in the development and success of our employees
15. Fanatical customer service and client focused.
16. Total commitment to the company and passion for career
17. Understanding of field operations and applicable standards and specifications
18. Knowledge of local driving rules and regulations
19. Knowledge and ability to adapt to the latest technology
20. Ability to adjust to changing work schedule

Special Position Requirements

All employees must adhere to Jorgenson safety policy, employment policies, procedures and programs and contribute to the PACT culture.

Focus Areas/Key Performance Indicators (KPIs)

*The following Key Performance Indicators (KPIs) are examples of what is expected for this position. Individual, detailed and specific KPIs will be given upon hire and used for performance evaluations.

• Financial Management
• Acquisition / Leasing
• Maintenance of Fleet/Equipment
• Operational Efficiency
• Compliance

Work Requirements

Jorgensen operates a 24 hour/7 day a week operation. Work schedules will vary by workload, client requests, location, and emergency conditions. All employees are expected to work various schedules and at times assist with emergency situations and perform on call activities as assigned.

It is important to understand that the above position description is a guideline of responsibilities and goals for this position. Throughout your career with Jorgensen, you may be asked to assist other team members and contribute to the business in other ways that are not outlined above.

Manager/Supervisor: _____________________________________________

I certify that this job description is an accurate description of the job responsibilities assigned to this position.

Employee: ____________________________________________________

As an employee of Roy Jorgensen Associates, Inc., I have accepted the responsibility to become a key player of a large team that works together towards two common goals: the financial success of the business and the personal satisfaction of building a rewarding career.