Fleet Manager - Stony Brook University

Fleet Manager Required Qualifications (as evidenced by an attached resume): Bachelor's Degree (foreign equivalent or higher). In lieu of the Bachelor's degree, four (4) additional years of directly related full-time administrative experience or a combination of higher education and experience totaling four full-time additional years may be considered. Five (5) years of full-time experience with scheduling/management of assets or projects, purchasing, budgeting, and accounts oversight. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (*Out-of-State Applicants, see "Special Notes”). Preferred Qualifications: Advanced Degree (foreign equivalent or higher) in Maritime Studies, Business Administration, or a related field. Experience with fleet and/or facility management. Experience in a research or academic setting. Supervisory experience. Familiarity with state policies and procedures related to environmental health and safety. Brief Description of Duties: The Vessel Fleet Manager will report directly to the Dean of the School of Marine and Atmospheric Sciences. The primary goal of the Vessel Fleet Manager is to ensure that SoMAS' vessels are well-maintained, provisioned, and efficiently and safely crewed for use by the School's multiple users. The Vessel Fleet Manager is responsible for vessel scheduling, maintenance scheduling, billing, crew assignments, staffing, communications, and the maintenance of a professional operation of vessels. This includes for the large research/oceanographic vessels, the fleet of small, trailerable boats, and the fleet's equipment. The incumbent will be the primary point of contact for managing the activities of two yards located in Port Jefferson and Southampton, and all oversight related to fleet efficiency, safety, compliance, and cost-effectiveness, working with various departments to ensure optimal performance and adherence to regulations. Work will be performed in an autonomous environment and the successful candidate will be self-directed, innovative, and resourceful. The successful incumbent must have demonstrated ability to work effectively in a highly diverse environment with all levels of management, faculty, staff, and student populations and the ability to analyze and solve problems. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Duties : • Fleet Operation Management : • Oversee day-to-day operations of the vessel fleet. • Serve as a liaison between and among the ship's usage clients and the captains and crew, ensuring that the vessels' activities are consistent with the research and educational goals of SoMAS. • Coordinate arrangements for ships' berthing, both at their home ports and at remote locations. • Coordinate arrangements for the transportation of gear, supplies, and personnel to and from the vessels in other ports. • Manage the purchase of vessel provisions, supplies, materials, equipment, and repairs, including solicitation of bids and creation of purchase orders as required, and for the annual vessel shipyard haul-out. • Negotiate with internal and external clients regarding vessel availability and pricing. • Maintain all vessels' on-line operating schedules, in coordination with the Dean's office. Communicate vessels' operating schedules to stakeholders. • Design and maintain the vessel operations web page, safety plan, and scheduling calendars. • Personnel Management: • Schedule permanent, term, temporary, full- and part-time staff and student personnel for cruises across numerous vessels and two vessel “yards.” • Manage and track work schedules including accruals of compensatory and overtime; schedule rest periods and days off in accordance with university policy and procedures in adherence to state, federal and local laws as applicable. • Collaborate with the Dean office to recruit, train, and manage crew members. • Coordinate the performance evaluation process of all vessel staff. • Ensure compliance with maritime regulations and safety standards. • Budget & Financial Management: • Manage accounting for cost of ship operations, submitting reports to SoMAS Main Office detailing ship use for billing purposes (provide usage details for invoices). • Partner with the Assistant Dean to prepare and manage the fleet budget, monitoring expenses and identifying cost-saving opportunities. • Analyze financial reports and performance metrics to inform decision-making; develop and implement operational strategies to improve efficiency and reduce costs. • Actively oversee the advertising and promotion of vessel use opportunities, both within SoMAS and externally, so that the income from ship activities is balanced with expenses. When demand exceeds capacity, consult with the Dean and the ship's committee to ensure that prioritization of clients best responds to the mission of SoMAS. Maintenance : • Work directly with vessel repair companies to schedule and coordinate regular maintenance, repairs, and inspections for all vessels. • Coordinate all shipyard repair and maintenance work. • Other duties or projects as assigned as appropriate to rank and departmental mission. Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $3,400 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency. *Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit https://www.stonybrook.edu/commcms/oea/. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed https://www.stonybrook.edu/police/ . Visit our https://www.stonybrook.edu/jobs/working-here/ page to learn about the total rewards we offer. The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting. Salary: $108,000 - $140,000 Date posted: 10/16/2024