Float HR Director - Monarch Healthcare Management

Float HR Director    

POSITION SUMMARY 

The HR Director is accountable for managing the HR department at the facility level. The overall goal is to create  an excellent team member experience while maintaining HR compliance of the facility. Responsibilities of the  HR Director include the management of recruiting, onboarding, payroll, leaves of absence, Worker’s  Compensation, ADA accommodations, and the maintenance, security and completeness of all employment  records. The HR Director will assist facility leadership in employee relations and other sensitive issues, adhering  to corporate HR guidelines and ensuring Consultant awareness. The HR Director will actively ensure continual  survey-readiness and HR compliance to include facilitating the timely completion of performance appraisals,  mandatory staff training, pre-employment reference checks, and cleared background checks while supporting  affirmative action, diversity and inclusion efforts.  

ESSENTIAL RESPONSIBILITIES AND DUTIES 

RECRUITING, HIRING, ONBOARDING  

• Accurately manages applicant tracking system (ATS) daily; ensures new applicants are contacted within  48 business hours; ensures all required statuses are entered prior to an offer of employment being  extended; provides clear and frequent notes in real time, sufficient to allow anyone reading notation to  understand applicant status 
• Nurtures a strong working relationship with Corporate Recruiting team members 
• Conducts weekly staffing meetings with facility leadership members and sends minutes to recruiting  team by noon every Tuesday/Thursday, as designated, to ensure ATS postings are accurate / not lapsed 
• Works closely with Recruitment Consultant to develop a robust recruitment plan to include locations,  contacts, noted frequency of posting, a working library of recruitment posters and communications, etc.
• Regularly coordinates and participates in community events, bringing awareness of open shifts, free  training, and services provided by the facility; creates strong relationships and networking opportunities  in the community and with field professionals 
• Adheres to Corporate HR hiring and onboarding guidelines to ensure compliance with federal and state  employment law, including EEO and Affirmative Action obligations 
• Coordinates and conducts new employee onboarding; facilitates the best experience possible that will  support new staff in acclimating to new surroundings, team members and learning their new job duties 
• Facilitates new hire requirements of TB screening and clinical orientation 
• Scans and e-mails COE, W-4 and Direct Deposit to Corporate Payroll immediately after orientation 
• Sets up training login and assigns required training to newly hired staff; sets up or facilitates logins to all  other systems the new hire will need to perform the duties of their position 
• Creates and ensures real-time maintenance of personnel file for all newly hired staff members 
• Ensures all new staff have ability to complete 30 day Stay Interview either in person or privately

PAYROLL  

• Enters new employee information into HRIS immediately and sets up timekeeping parameters 
• Runs daily reports to ensure accuracy of staff time and follow up on missing or inaccurate information 
• Works with Scheduler to ensure schedules and time records align 
• Documents appropriately all staff absences and scheduled time away from work 
• Ensures Directors have approved time for their staff by the end of every payroll week 
• Runs report to determine completed training and enters specified time into payroll for non-exempt staff 
• Performs final payroll accuracy check before notifying Administrator to approve overtime and bonuses 
• Submits Administrator-approved payroll to Corporate Payroll prior to deadline bi-weekly 
• Maintains and secures all payroll-related documents each pay period in a manner sufficient for others to  find information if needed in your absence 
• Acts as a resource to facility staff and leadership with regards to payroll and benefits questions,  facilitating answers with Corporate Payroll and Benefits when necessary 
• Works collaboratively with Corporate Payroll team members; facilitates the completion of payroll related requests such as garnishments, verifications of employment, etc. 

LEAVES, ACCOMODATIONS, WORKER’S COMPENSATION  

• Facilitates communication between Worker’s Compensation management company and staff members  who have been injured at work; ensures facility leadership and supervisory staff are trained on the First  Report of Injury process; what paperwork to use, to whom it is sent and when 
• Maintains knowledge of potential light duty tasks for applicable positions 
• Works closely with WC management company, Administrator, supervisor, employee physician and HR  Consultant, as applicable, to determine feasibility of light duty and duration for leaves, accommodations  and Worker’s Compensation situations 
• Educates facility leadership when to notify you of staff absences so you can determine the applicability  of leave status; tracks and manages all instances of general and FMLA leave 
• Educates facility leadership and supervisory staff when to involve you with potential ADA situations;  spearhead interactive discussions with staff to determine if a reasonable accommodation is being  requested and its feasibility 
• Partners with HR Consultant in designating leaves and determining accommodation decisions 
• Tracks accurately and timely, all instances of leaves, accommodation conversations and decisions 
• Maintains communication with staff on leave per frequency noted on leave paperwork, to track or edit  outlined leave timeframe with goal of facilitating staff well-being and a smooth transition back to work 
• Ensures Corporate Benefits is aware of leaves; coordinates payment of benefit premiums as applicable 

EMPLOYEE ENGAGEMENT, EMPLOYEE RELATIONS, PERFORMANCE MANAGEMENT 

• Maintains staff birthday and anniversary lists; acknowledging as defined by facility Administrator 
• Creates a formal and robust Employee of the Month program that is aligned with Administrator’s vision  and facility EOM Committee as well as follows the EOM policy 
• Works collaboratively with department leaders in creating “outside the box” appreciation activities that  are valued by each department, staff member and shift 
• Actively participates in employee relations issues, coaching facility leadership in proper corrective action  documentation and ensuring consistency and compliance with policy through engaging Employee  Relations Consultant; corrective action should be written specifically to support the denial of claims  (unemployment, wrongful termination, EEOC, etc.) 
• Assign Self Evaluations in HCA, create and distribute performance packets to facility leaders monthly for  the following month’s scaled staff anniversaries; create performance packets for non-scaled positions  distribute mid-November, with the goal of leadership completion and return to HRD by end of December  Execute Stay Interviews, assigning in Healthcare Academy at 21 days (1 month) and 80 days (3 months)

OFFBOARDING, UNEMPLOYMENT  

• Ensures all verbal resignation notices are documented on Separation Notice and that all written  resignations are followed-up immediately to ensure a smooth transition 
• Facilitates newly open position to be posted immediately, if applicable 
• Works with Corporate Payroll to ensure final pay is accurate, to include bonuses, HCA, mileage, etc. 
• Ensures Separation Notices and all necessary documentation are thorough, completed timely and sent to  both Corporate Payroll and Benefits 
• Ensures all staff exiting voluntarily have received an Exit Interview, offering a SASE to mail directly to:  Corporate HR, 2727 Victoria Street N, Roseville, MN 55113 
• Supports unemployment hearing preparation by proactively providing all related employment  documents to Employee Relations Consultant 

FACILITY COMPLIANCE AND LEADERSHIP  

• Promotes a highly positive workplace centered on strong customer service, inclusivity and ensuring staff  feel welcome and supported 
• Participates in all facility leadership meetings, providing HR input and guidance as well as sharing  Corporate HR initiatives when applicable 
• Ensures personnel files are complete and accurate at all times, abiding by federal and state employment  law as well as Corporate HR expectations; this includes HR survey-readiness at all times, where all files  contain the background clearance, current licenses and/or certifications, documentation of Healthcare  Academy course completions, current annual performance appraisals and ability to facilitate the access  to TB screenings and new hire/annual competencies, if applicable 
• Performs the role of EEO Manager and Affirmative Action Assistant, conducting the Affirmative Action  Plan (AAP) meetings with facility leadership and ensuring leadership is familiar with the EEO policy,  understands how internal employment processes affect EEO and Affirmative Action and highlights any  underutilization that leadership should be mindful of throughout the next Plan year 
• Ensures the facility has all required up to date employment posters hanging in appropriate areas  Attends all offsite HR Director meetings and actively engages with fellow HR colleagues 

QUALIFICATIONS  

Education and Experience  

• 2 years’ related experience and/or equivalent education in a degree such as HR or business 

Preferred  

• Degree in Human Resources 
• PHR, SPHR, SHRM-CP or SHRM-SCP 
• Experience in healthcare, skilled nursing facility or assisted living community 
• Experience working in a union environment 

Required Skills and Abilities  

• Ability to effectively manage multiple tasks and pivot with sudden demands of your attention  High emotional intelligence (EQ) 
• Resilience; ability to provide/receive constructive feedback, course correct and not take it personally 
• Personability; ability to get along with all personality types and inspire trust 
• Ability to actively listen, with the goal of understanding 
• Ability to clearly speak and proficiently read and write in English 
• Ability to attend offsite meetings, as needed 
• Comfort in operating in ambiguous situations and with diverse populations 
• Ability to thrive in an environment that is fast-paced and rapidly growing

About Monarch:

Monarch’s mission is to change the way short term rehabilitation and long-term care is delivered. We strive to make patient care and customer service come together, putting the needs of our residents and their families first. We fulfill the communities need for health and housing, in a comfortable well equipped, pleasant home like atmosphere.

We could not provide this caliber of services without our dedicated employees. We value their contributions and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, nice perks, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.