Freight Audit specialist at Vaco, LLC
Deerfield Beach, FL 33441
About the Job
Job Summary: As a Freight Audit Specialist, you will be responsible for verifying and auditing freight invoices to ensure accuracy and compliance with contractual terms. Your role will involve analyzing transportation costs, identifying discrepancies, and working closely with carriers and internal teams to resolve issues promptly. You will play a key part in optimizing transportation expenses and maintaining high standards of financial control and operational efficiency.
Key Responsibilities:
- Audit Freight Invoices:
- Review and audit freight invoices for accuracy, ensuring rates, charges, and discounts align with contractual agreements.
- Identify and investigate discrepancies, such as incorrect rates, missing discounts, or unauthorized charges.
- Review accounting and logistics process to ensure that carrier invoices are processed smoothly.
- Resolve Billing Issues:
- Collaborate with carriers and internal stakeholders to resolve billing discrepancies and disputes in a timely manner.
- Communicate effectively to negotiate settlements and ensure corrections are made promptly.
- Reconcile and process invoices, statements, and accounts payable/receivable on a regular basis
- General Responsibilities:
- Verify receipt, price and quantity of all products and services received; code and input outstanding invoices into SAP for payment; and verify computer batch reports for input accuracy.
- Obtain rates from external haulers and set up new haulers for bulk and packaged Cement, Aggregate, Fly Ash, and Block.
- Maintain all hauler rates in SAP and Real-Time Freight
- Work closely with the admin team to ensure that new contracts are set up in SAP
- Maintain fuel surcharge conditions in SAP
- Update JWS with new hauler information
- Create new customer lanes in Real Time Freight
- Support and backup customer service team
- Provide administrative support to Logistics Manager
- Process Improvement:
- Continuously review audit processes and procedures to streamline operations and enhance efficiency.
- Recommend and implement improvements to billing and audit workflows to optimize accuracy and effectiveness.
- Relationship Management:
- Develop and maintain positive relationships with carriers, vendors, and internal teams involved in freight and logistics.
- Act as a point of contact for freight billing inquiries and issues, providing exceptional customer service and support.
- Previous experience in freight audit, accounts payable, transportation billing, logistics operations, or related field is highly desirable – required.
- Bilingual: English and Spanish – required.
- Experience using SAP systems for Logistics/Supply Chain operations is preferred.
- Familiarity with Microsoft Office Suite (especially Excel – VLOOKUP function) is preferred.
- Experience in the Building Materials industry for at least 3 years is required (Cement, Aggregate, Fly Ash, and Block.)
- Basic understanding of accounting principles and concepts.
- High School diploma, or equivalent, plus 1–3 years job related experience /bachelor’s degree in business administration, accounting, Logistics, Supply Chain Management, or a related field is preferred.
- Strong analytical and problem-solving abilities, with a keen attention to detail.
- Excellent verbal and written communication skills, with the ability to negotiate and resolve issues effectively.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
- Collaborative mindset with the ability to work independently and as part of a team.
- Fast-paced office environment with regular use of computers and software systems.
- Occasional communication and coordination with external vendors and carriers.
- Progression opportunities may include senior roles in logistics management, supply chain analytics, or related fields based on performance and experience.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
