Front Desk Administrative Assistant at Vaco, LLC
Menlo Park, CA
About the Job
A Brief Overview
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
What you will doAnswers, screens and transfers inbound phone calls
Greet and direct staff and visitors
General clerical duties including photocopying, fax and mailing
Stock kitchen/supply areas and maintain building orderliness
Submit work orders
Handles requests for information and data
Resolves administrative problems and inquiries
Prepares agendas for meetings and prepare schedules
Sorts and distributes incoming correspondence
Maintain office supply inventories
Coordinates maintenance of office equipment
Prepare, coordinate, and execute All Hand Events
Receive food deliveries and distribute
Manage conference room calendar
Education Qualifications
High School Diploma or GED equivalent
Experience Qualifications2 years of office and/or administrative work experience
Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Ability to demonstrate business communications skills (verbal, written, listening, reading)
Ability to follow standard operating policies and procedures
Ability to plan and organize
Ability to prioritize tasks
Ability to assess and solve problems
Attention to detail and accuracy skills
Ability to demonstrate customer service skills
Ability to work in a team environment
Ability to life up to 25lbs
Subject to any applicable laws to the contrary, this employer requires all employees to be fully vaccinated for COVID-19 including booster if eligible as a condition of their employment
Candidates are advised that proof of vaccination may be required as a condition of employment.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs
With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure: $22-$25/hr
The individual may also be eligible for discretionary bonuses.Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
What you will doAnswers, screens and transfers inbound phone calls
Greet and direct staff and visitors
General clerical duties including photocopying, fax and mailing
Stock kitchen/supply areas and maintain building orderliness
Submit work orders
Handles requests for information and data
Resolves administrative problems and inquiries
Prepares agendas for meetings and prepare schedules
Sorts and distributes incoming correspondence
Maintain office supply inventories
Coordinates maintenance of office equipment
Prepare, coordinate, and execute All Hand Events
Receive food deliveries and distribute
Manage conference room calendar
Education Qualifications
High School Diploma or GED equivalent
Experience Qualifications2 years of office and/or administrative work experience
Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Ability to demonstrate business communications skills (verbal, written, listening, reading)
Ability to follow standard operating policies and procedures
Ability to plan and organize
Ability to prioritize tasks
Ability to assess and solve problems
Attention to detail and accuracy skills
Ability to demonstrate customer service skills
Ability to work in a team environment
Ability to life up to 25lbs
Subject to any applicable laws to the contrary, this employer requires all employees to be fully vaccinated for COVID-19 including booster if eligible as a condition of their employment
Candidates are advised that proof of vaccination may be required as a condition of employment.
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs
With that said, as required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure: $22-$25/hr
The individual may also be eligible for discretionary bonuses.Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
