Front Desk Administrator - ManTech
Stafford, VA
About the Job
ManTech is currently seeking a Front Desk Receptionist that will support our offices in Stafford, VA. As the Receptionist, you will play a key role in a wide range of duties and most importantly present the first impression of the organization not only internally but to external visitors, Executives and customers. The primary responsibilities include the day-to-day support of the reception desk and office administration. In addition, the Receptionist provides cross-functional support to employees on site to include but not limited to Facilities, Human Resources, Business Operations and Security. All relative duties are highlighted below: This position is 100% onsite.Responsibilities to include but not limited to:
*Manages Front Desk operations including, but not limited to: answering phone calls, greeting visitors, performing check-in and check-out procedures for incoming and outgoing visitors.
*Coordinates office access for incoming visitors and meeting room attendees, ensuring all entries are appropriately logged in the daily visitor report.
*Schedules conference room meetings in the calendar as requested by Program Managers and Division Managers.
*Assists with organizing and coordination of conferences, meetings, and other events as needed.
*Maintains inventory of office and kitchen supplies, placing restocking requests as needed.
*Acts as the facilities liaison for tracking and resolving requests such as workstations assignments, refreshment vending, service calls for office equipment and furniture, building maintenance requests, etc.
*Monitors building conditions daily, remedy or report all found issues during walkthroughs to direct manager.
*Escorts vendors and service providers as requested by direct manager and Division Managers.
*Supports and assists other members of the Facilities team as requested by direct manager.
*Ability to manage and tolerate stress
*Strong attention to detail
*Strong verbal and written communication skills
*Professional personal presentation
*Performs other duties as assigned. Basic Requirements:
*Requires a High School Diploma or GED and at least 2 years of experience
*Proficient with the Microsoft Office Suite Clearance Requirements:
*US Citizenship required
*Ability to obtain and maintain a Secret clearance Physical Requirements:
*Must be able to be in a stationary position more than 50% of the time.
*Must be able to communicate, converse, and exchange information with peers and senior personnel in an efficient and concise manner.
*Constantly operates a computer and other office productivity equipment.
*The person in this position frequently communicates with co-workers, management, and customers. Must be able to exchange accurate information in these situations.
*The person in this position needs to occasionally move about inside the office to access file cabinets, office equipment, etc.
*Manages Front Desk operations including, but not limited to: answering phone calls, greeting visitors, performing check-in and check-out procedures for incoming and outgoing visitors.
*Coordinates office access for incoming visitors and meeting room attendees, ensuring all entries are appropriately logged in the daily visitor report.
*Schedules conference room meetings in the calendar as requested by Program Managers and Division Managers.
*Assists with organizing and coordination of conferences, meetings, and other events as needed.
*Maintains inventory of office and kitchen supplies, placing restocking requests as needed.
*Acts as the facilities liaison for tracking and resolving requests such as workstations assignments, refreshment vending, service calls for office equipment and furniture, building maintenance requests, etc.
*Monitors building conditions daily, remedy or report all found issues during walkthroughs to direct manager.
*Escorts vendors and service providers as requested by direct manager and Division Managers.
*Supports and assists other members of the Facilities team as requested by direct manager.
*Ability to manage and tolerate stress
*Strong attention to detail
*Strong verbal and written communication skills
*Professional personal presentation
*Performs other duties as assigned. Basic Requirements:
*Requires a High School Diploma or GED and at least 2 years of experience
*Proficient with the Microsoft Office Suite Clearance Requirements:
*US Citizenship required
*Ability to obtain and maintain a Secret clearance Physical Requirements:
*Must be able to be in a stationary position more than 50% of the time.
*Must be able to communicate, converse, and exchange information with peers and senior personnel in an efficient and concise manner.
*Constantly operates a computer and other office productivity equipment.
*The person in this position frequently communicates with co-workers, management, and customers. Must be able to exchange accurate information in these situations.
*The person in this position needs to occasionally move about inside the office to access file cabinets, office equipment, etc.
Source : ManTech
