Front Desk Coordinator (Contract) - sweetgreen

As the Sweetgreen Support Center Front Desk Coordinator, you will be a key member of the People Team. You will ensure the smooth operation and optimization of the physical office environment. This role focuses on creating a welcoming, functional, and efficient workspace for all employees. The ideal candidate will be the primary point of contact for office-related issues, coordinate facilities management, and support company culture through space planning and workplace services.

Office Management & Maintenance:

• Ensure that the workplace is clean, organized, and properly maintained
• Collaborate with facilities management vendors (cleaning, maintenance, security) to ensure smooth operations
• Respond to and resolve workplace-related issues (repairs, seating, utilities, etc.) promptly

Vendor & Supply Management:

• Manage relationships with external vendors (catering, supplies, office equipment) to ensure the office is well-stocked and all equipment is functional
• Monitor and manage office budgets, track expenses, and ensure cost-effective solutions

Space Planning & Optimization:

• Work with management to plan and allocate seating arrangements in line with business needs
• Support the design and layout of office spaces to promote collaboration and productivity
• Monitor office occupancy rates and make recommendations for space optimization
• Support office expansion projects, including overseeing renovations or office moves

Workplace Experience & Employee Engagement:

• Create a welcoming environment for employees and visitors by managing reception, hospitality, and employee amenities
• Coordinate employee events and activities that foster a sense of community within the office
• Create and send monthly staff newsletter
• Serve as the main point of contact for workplace-related concerns and feedback from employees, ensuring concerns are addressed quickly

Health, Safety, & Compliance:

• Ensure compliance with local health and safety regulations, managing fire drills, and safety inspections
• Maintain records of any workplace incidents and coordinate with safety officers to implement preventive measures

Administrative Support:

• Work closely with the IT department to ensure that technical equipment (printers, meeting room tech) is functional and supported
• Partner with HR to onboard new employees and ensure that they are welcomed into a well-functioning workspace
• Assist with budget tracking, process expense reports, and maintain accurate records of financial transactions
• Handle incoming and outgoing mail, packages, and courier services

Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or related field (preferred but not required)
• 3+ years of experience in facilities management, workplace operations, or office management
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent interpersonal and communication skills; able to interact with all levels of the organization
• Proficiency with office software and facilities management systems
• Problem-solving mindset with attention to detail
• Ability to handle emergencies calmly and efficiently
• The role may require the physical ability to lift office equipment and supplies
• Comfortable working in a fast-paced and dynamic office setting
• Demonstrates an attention to detail regarding aesthetics and care of a shared workspace

Candidates must be in the Greater Los Angeles area and work from our office 5 days/week. This is a 6-month contract role to start.

Come join the sweetlife!

About sweetgreen

sweetgreen is on a mission to build healthier communities by connecting people to real food. We passionately believe that real food should be convenient and accessible to everyone. Every day in each sweetgreen, our 3,500 team members make food from scratch, using fresh ingredients and produce delivered that morning. And in our local communities, we're committed to leaving people better than we found them. We're in the business of feeding people, and we're out to change what that means.

sweetgreen provides equal opportunities for everyone that works for us and everyone that applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.

sweetgreen participates in the federal government's E-Verify program to determine employment eligibility. To learn more about the E-Verify program, please click here.