Front Desk Coordinator - Robert Half

Description We are offering a role for a Front Desk Coordinator in Seattle, Washington. As a Front Desk Coordinator, your key role will be managing all receptionist and clerical duties at our front desk. You will be the first point of contact for our clients, ensuring they have exceptional experiences. This role is a short term contract employment opportunity. Responsibilities: - Serve as the first point of contact for visitors, determine their needs and guide them accordingly. - Answer, screen, and redirect incoming phone calls effectively. - Respond promptly and professionally to inquiries about our services. - Manage bookings effectively, schedule appointments, and keep calendars updated. - Maintain office security protocols such as managing visitor logs and issuing visitor badges. - Process company receipts, invoices, and bills accurately. - Coordinate the mail flow in and out of the office effectively. - Ensure the reception area is always tidy and presentable. - Assist with various administrative tasks such as scanning, faxing, and filing documents. - Collaborate with other teams and assist with special administrative projects as necessary. Requirements - Demonstrated experience in Administrative Assistance - Competency in Answering Multi-Line Phone System - Proven skills in providing Concierge Services - Exceptional Customer Service abilities - Proficiency in Data Entry tasks - Strong Interpersonal Skills - Familiarity with Microsoft Excel, Microsoft Outlook, and Microsoft Word - Experience in Organizing Files - Ability to multitask and prioritize tasks according to importance and urgency - detail oriented and friendly demeanor, with the ability to interact effectively with all levels of staff and clients - Strong written and verbal communication skills - Must be punctual and reliable - Ability to handle confidential information with discretion - Proven problem-solving skills - Ability to work independently and as part of a team - Excellent attention to detail - High school diploma or equivalent education level Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .