Front Desk FSO & Administrator (PT) - SimIS Inc.

• Perform all security operations including personnel clearance processing, tracking, education, reporting, security briefs/debriefs and any other administrative duties.
• Process necessary badges, visit requests and certifications for government facilities.
• Daily use of personnel clearance data systems - DISS, NBIS and e-QIP, etc.
• Prepare, issue and maintain DD254s.
• Maintain accountability of classified government-furnished information and equipment.
• Participate in and perform inspections and audits.
• Maintain certification and accreditation of the facility’s eligibility as well as personnel.
• Create and update security plans, procedures and instructions.
• Administer a security education training program.
• Conduct quarterly insider threat meetings.
• Maintain and coordinate excellent working relationships with government agencies.
• Assure compliance with all government and company security regulations.

• Welcomes guests and customers in person or on the telephone and answering or directing inquiries.
• Collect and distribute incoming mail and packages. Drop off outgoing mail/packages.
• Coordinate the pickup and delivery of express mail services (FedEx, UPS, etc.).
• Perform data entry of A/P invoices. Maintain AP vendor files and filing.
• Perform monthly credit card reconciliation by collecting and matching receipts to the statement and entering in QuickBooks.
• Review all employee timesheets, ensure corrections, and post to QuickBooks semi-monthly.
• Maintain office supplies inventory; placing and expediting orders for supplies; verifying receipt of supplies.
• Facilitate purchase orders for R&D, IT, Business Development/Marketing events and employees (gift cards, sympathy, etc.).
• Maintain the break room and its inventory; orders break room supplies.
• Order lunches to include pickup and delivery to multiple locations.
• Schedule vehicle rentals i.e. U-Haul and Budget.
• Handle some travel arrangements and assist with employee expense reports.
• Ensures operation of basic office equipment to include printers.
• Contributes to team effectiveness by supporting related efforts as needed.
• Helps with the implementation of services, policies, and programs.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversee production and distribution of related materials.
• Assist with organization and planning of company events.
• Completes projects/tasks timely and follows up on results.
• Provides administrative support to other departments as needed.
• Perform other related duties as required.

• Bachelor's degree with 5 years’ experience with industrial security, NISPOM, COMSEC programs, clearance processing, and physical security in a US Government, DoD, or contractor community; or equivalent combination of education and experience.
• Experience as a Facility Security Officer (FSO) preferred.
• Significant experience with DCSA Defense Information Security System (DISS).
• Must possess and maintain an active Top Secret security clearance.
• 2-3 years of A/P, administrative and office experience.
• Strong computer skills with Microsoft applications: Teams, Word, PowerPoint and Excel.
• QuickBooks Online experience preferred.
• Professional telephone skills.
• Excellent communication skills – verbal and written.
• Ability to work independently or as a member of a team.
• Organization skills a must.
• High degree of attention to detail and accuracy.
• Ability to adapt to ever changing priorities.
• Ability to multi-task in a high paced environment.
• Working knowledge of general office equipment.

• Medical, Dental, and Vision
• Life Insurance, Short Term Disability (at no cost to you) and Long-Term Disability
• Flexible Spending Accounts (FSA)
• 401(k) Savings Plan
• Tuition Assistance Program
• Paid Time Off (PTO)
• 11 Federal Holidays each year

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