Gene Kelly Award Intern - Pittsburgh CLO

Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing outreach and meaningful community service opportunities in Western Pennsylvania and throughout the United States.
The Pittsburgh CLO, hailed as one of the nation’s premier regional theaters, is seeking a college sophomore, junior, or senior in the Pittsburgh area to serve as the Gene Kelly Award Intern.  Working under the supervision of the Pittsburgh CLO Director of Education and Education Operations Coordinator, the successful candidate will be responsible for organizing, managing, and assisting with aspects of producing an annual high school musical theater awards show.

Schedule: 

• Internship will run January 8 through June 2
• December 19 Orientation
• January – March: Part time (at least 20 hours per week)
• April – June: Full time (approximately 30-35 hours per week)
• Must be available during a standard 9-5 workday with evenings as required
• Occasional remote work is possible
• Mandatory onsite attendance days: May 3, May 19-25

• Work in conjunction with fellow Intern to organize and manage the Gene Kelly Awards program
• Serve as the main contact for everyone involved with the program: teachers and students from 30 schools, 20-25 judges, and award presenters
• Coordinate submissions, process, and update of judge scores and comments
• Schedule judges to see school performances based on their personal schedules
• Prepare and manage all aspects for special events, school visits, VIP schedules and meetings
• Organize all database information including: school information, nominee information, scholarship recipient information, alumni
• Organize and order all awards, catering, supplies, etc. for the program
• Assist with managing and organizing performers, volunteers and guests backstage during show
• Maintain a visible, active and prominent presence on social media platforms and the CLO website
• Perform administrative and office support related to the Gene Kelly Awards.
• Other tasks as assigned by the Director of Education to advance the goals and objectives of the Pittsburgh CLO and its education programs.

• Excellent organizational and communication skills – written and verbal
• Proficient knowledge in Microsoft Office programs including Word & Excel
• Familiarity with web-based communication and website content management, including current social media
• Must be a creative self-starter who works well as part of a small team
• High attention to detail and strong, consistent, follow-through on tasks and initiatives
• Experience with mail merging and Google Docs is preferred but not required

• Hourly compensation starting at $8.00 per hour.
• Internship part-time, temporary, non-exempt position with a dynamic organization and engaged team.

It is the continuing policy of Pittsburgh CLO to afford equal employment opportunity to qualified individuals regardless of their race, color, religion or belief, age, sex, gender identity or expression, national origin, ancestry, sexual orientation, physical or mental disability, veteran status, or family or parental status and to conform to all applicable laws and regulations to that regard. This policy of equal employment opportunity comprehends all aspects of the employment relationship, including application and initial employment, promotion and transfer, administration, and the application of service, retirement, seniority and employee benefit policies. 

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