General Athletics Secretary - Wagner HS - Judson Independent School District

PRIMARY PURPOSE:

Performs clerical duties to ensure an efficiently operated office area in the coach’s office of the Judson/Wagner High School Athletic Department

MINIMUM QUALIFICATIONS

Education and Certification Requirements

• High school graduate or GED equivalent
• Candidate must have satisfactory outcome of fingerprinting background check.

Special Knowledge and Skills

• Ability to operate computer, fax machine, and copy machine
• Experience in Microsoft Office Excel, Microsoft Office Word, and Microsoft Office Power point
• Demonstrates proficient skills in typing, word processing, record keeping, and internet navigation
• Demonstrates effective organizational and communicative skills
• Work with students, teachers, parents, coaches, and community in a positive manner

Experience:

• Minimum of one (1) year secretarial/clerical experience

MAJOR RESPONSIBILITIES AND DUTIES:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) 

• Prepare correspondence and related documents pertaining to all athletic matters on the Judson/Wagner High School Campuses
• Serve as receptionist for Athletic Office and coaching staff and responds to questions from parents, community, teachers, students, and coaches
• Maintain student activity funds (for all sports and Fellowship of Christian Athletes (FCA) which includes the posting of ledger and 15 subsidiary accounts, counting money to deposit, preparing check requisitions and purchase orders and balancing of monthly statements
• Responsible for scheduling “Ticket Takers” for all varsity home game sporting activities; responsible for securing replacements for “Ticket Taker” no-shows
• Work with the Judson/Wagner Booster Club Sport’s Representatives for planning and execution of Recognition Nights (for all sports) and Meet the Rockets/Thunderbirds for Fall and Spring Sports.  Act as liaison between the coaches and the Booster Club’s Representatives for all sports
• Order all Office Supplies for the Field House Office for all coaches
• Prepare money boxes and tickets for all varsity home games, including counting and reconciling after the event and completing a ticket report
• Enter all high school and middle school for all sports field trip requests into the District Transfinder system
• Communicate with the Athletic Director’s Office on a daily basis on various matters dealing with athletic activities involving all sports
• Coordinate with the UIL Campus Administrator on Eligibility Requirements and completion of UIL reports and Previous Athletic Participation Forms
• Assist in the recruiting process for student-athletes for all sports by mailing highlight films and other materials relating to the student-athletes performance
• Respond to other schools and coaches with materials related to the Athletic programs
• Greet visitors to Athletic Offices and assists them as necessary
• Submit maintenance, technology, and communication requests to the appropriate offices
• Serve liaison between faculty and coaching staff.  Assists faculty/high school office personnel with submission of requests to the athletic department
• Assist Coaching staff in making copies, faxes and mail outs for all sports
• Post information and schedule the Judson/Wagner High School Campus Sports Zone Web Site for all sports.  Includes posting of schedules, rosters and individual sports information for all sporting teams
• Assist Coaches in fundraising activities for all sporting teams to include accounting for supplies, monies and collection and tabulation of monies
• Notify principal’s office of any changes/cancellations in the schedule
• Sell football tickets to students during lunches
• Assist coaching staff with internet information searches
• Assist student-athletes with paperwork and questions
• Distribute mail to coaches
• Perform other duties as assigned, based on department needs
• Must complete designated district technology proficiencies each year
• Requires a basic knowledge of technology/computer skills
• Ability to use personal computer to access district programs, emails, and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educator’s Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities: 

N/A

Equipment Used: 

• Office equipment – personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position

Mental Demands:

• Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
• Work with frequent interruptions and maintain emotional control under stress

Physical Demands:

• Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
• Occasional: Lifting, moderate, 15-44 pounds

Environmental Factors:

• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
• Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
• Work outside, work around moving objects or vehicles, work on uneven surfaces
• Work alone, work prolonged or irregular hours

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.