GENERAL CLERK 1 - GENERAL CLERK 2 - Administrative Receptionist/Clerical at Southwest Research Institute
San Antonio, TX
About the Job
Who We Are:
We are R&D problem-solvers providing independent, premier services to government and industry clients; since 1947 we work toward the betterment of humankind, pushing the boundaries of science and technology to develop solutions. By joining our team you will receive an additional $500.00 in your first paycheck, minus applicable taxes.
Objectives of this Role:
- Greet incoming visitors/clients, follow division visitor sign in policy.
- Contact division personnel by multiple communication methods to announce arrival of their visitor/client.
- Assist staff with daily clerical routine tasks to include basic form processing requests, restocking vending machines, restocking office supplies, and maintain coffee equipment.
- Assist with division events and client visits to include lunch ordering, meeting set-up/breakdown.
- Communicate effectively in various methods (email, telephone, face-to-face), strong attention to detail, able to work independently and in a team environment.
- Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.
Daily and Monthly Responsibilities:
- Utilize Microsoft Outlook to schedule meetings for staff and for daily correspondence to satisfy tasking.
- Assist with scanning records, answer internal support line, relay telephone messages as required.
- Restock and maintain lobby vending machine, coffee station and office supplies.
- Process reimbursements requests and invoices for payments to vendors.
- Any additional duties as assigned by Manager and Division management.
Requirements:
- Requires a high school diploma or equivalent.
- 1-2 years: General Clerical experience with familiarity in general office procedures; use of office equipment such as reproduction equipment, & telephone systems.
- Understanding of business office functions including the use of common word processing, database, and spreadsheet software use of correct grammar, spelling & punctuation rules.
- Must possess basic organizational skills, work well with others, dependable, self-motivated.
- Existing security clearance preferred but not required; must be able to obtain a security clearance.
- A valid/clear driver's license is required.