GENERAL CLERK 2 - GENERAL CLERK 3 - Clerical/Administration at Southwest Research Institute
San Antonio, TX
About the Job
Who We Are:
The Space Systems Division is a multidisciplinary team of engineers, program managers, and technicians to develop spaceflight missions, spacecraft, spacecraft avionics systems and spacecraft payloads.
Objectives of this Role:
- Support the assist administrative support staff in the division and acquire skills to be a back-up.
- Provide clerical and administrative support to managers and engineers and occasionally support other staff in the department as needed.
- Must be detail oriented, possess strong organizational skills, adequate professional social skills, have the ability to multi-task and take own initiative to complete necessary tasks.
- Be proficient in MS Office and Adobe. Willingness to continue to learn and improve their software skills.
Daily and Monthly Responsibilities:
- Greets visitors or clients and directs them to appropriate conference areas or employee offices or laboratories.
- Answers telephones, routes calls, takes and delivers messages.
- Monitors and records inventory of office supplies and place orders.
- Receives incoming materials and distributes accordingly.
- Receives and routes paperwork, supplies, equipment, and other materials.
- Performs data entry and other basic computer functions.
- Generate memos and other materials consistent with desired formatting.
- Processes invoices, requisitions, and other SwRI forms.
- Operates office machinery such as copier, fax machine, and scanners.
- Manage conference room and staff calendars using Microsoft Outlook.
- Be back-up for and provide assistance in booking travel arrangements using Concur.
Requirements:
- Requires a high school diploma or equivalent with experience in administrative and clerical support.
- 2-6 years: Proficient in MS Office; Intermediate level.
- 2-6 years: Proficient in Adobe; Intermediate level.
- A valid/clear driver's license is required.