GENERAL CLERK 2 - GENERAL CLERK 3 - Subcontracts - Purchasing at Southwest Research Institute

Who We Are:

The Subcontracts Group of the Purchasing Department is responsible for the solicitation, negotiation, award, documentation, administration, and closeout of subcontracts. The team assists Project Managers in all phases of the subcontract.

Objectives of this Role:

• Provide administrative support to the Purchasing - Subcontracts Group, make copies, scan documents, maintain electronic and/or hard-copy filing systems or databases, and perform other clerical tasks as assigned.
• The position is required to develop a solid understanding of the Subcontract Policies and Procedures and is able to act using personal judgment within defined levels of responsibility to process tasks to support the Subcontracts group.
• The position will interact daily with subcontracting specialists and management concerning assigned clerical tasks.
• Assist other clerical staff as needed. Perform other duties as assigned.

Daily and Monthly Responsibilities:

• Provide administrative support to the Purchasing - Subcontracts Group, make copies, scan documents, maintain electronic and/or hard-copy filing systems or databases, and perform other clerical tasks as assigned.
• The position will interact daily with subcontracting specialists and management concerning required clerical tasks.
• Initiate requests to subcontractors for contractual documents and provide regular follow up.
• Assemble contractual documents for specialist review as requested.
• Input purchase order information into Costpoint.
• Other duties as assigned.

Requirements:

• Requires a high school diploma or equivalent. General business courses preferred.
• 3 years: General clerical experience is required.
• Experience fulfilling clerical responsibilities to include formatting and editing MS Word documents, as well as familiarity with entering information into Excel spreadsheets and other business software.
• Knowledge of Adobe Acrobat a plus.
• A valid/clear driver's license is required.