General Truck Shop Administrative Assistant at Express Employment Professionals

Position Title:  General Truck Shop Administrative Assistant
Location: Austin, TX  (Central Austin: 78721)
Pay Rate: $18.00 - $26.00 an hour. Based on experience. *
Schedule: Full Time || Monday – Friday || 7 am – 4 pm (flexible) 40-45 hours a week. 

If the following qualities describe you, please give us a call. We'd love to hear from you!

• Are you a proactive hands-on person looking to use your customer service and administrative skills to help a company grow and develop? 
• Are you an ambitious, hardworking individual interested in career growth?
• Do you have a valid driver’s license and a clean driving record?

This is a great opportunity if you have worked in an industrial field or shop and possess administrative/  customer service skills along with good data entry skills/ computer literacy, and an interest in a career path with growth.

This role may be a great fit for an office assistant, shop assistant, service writer, and accounting assistant in “industrial” fields of industries.

As the Shop Assistant you are responsible for assisting the supervisors of the shop and/or department. Also responsible for the maintenance of all company equipment along with daily administration duties to control the shop by assisting the Shop Manager and Shop Mechanics in their daily duties.

Duties and Responsibilities:

• Places orders from mechanic requests either through the purchasing portal or the Holt 
punchout or contacting local parts houses.
• Receives orders and processes the receivers into Proactis.
• Views upcoming PM’s in CMMS moves into WO status
• Orders filters, receives the orders, and kits them for the upcoming PMs.
• Builds PM’s in CMMS to be reviewed and edited.
• Ships oil samples Via FedEx
• Maintains stock order quantities from multiple vendors (oils, wipers, wiper fluid, coolant, 
brake fluid etc.).
• Tracks orders and works with purchasing for ETA on orders to help with repair scheduling.
• Works with vendors to process core credits and ensure returns are credited.
• Orders water, coffee, and shop cleaning supplies and maintains stock of consumables.
• Orders uniforms and other items for the production department.
• Is a point of contact for human resources questions or concerns for production 
employees.
• Works with vendors on delivery or shipping delays.
• Maintains and places ordered parts on the correct mechanic or stock shelf of parts room.
• Offloads/receives forklift deliveries for the shop and plant maintenance department in the 
receiving area.
• Picks up parts from Ford, Chevy, Dodge, Napa, Holt Cat, RDO, Venture, WPI.
• Cleans and maintains coffee and snacks for the training room above shop.
• Allocates utilization on pickup trucks and rental equipment into INFIELD.
• Coordinates food and drinks for safety trainings and employee appreciation events for the plant.
• Issues boot vouchers a couple of times a year for the production department.
• Help mechanics with light duty, ex. Forklift, sweeping shop, parts runner.
• Run scales in backup function when needed.
• Processes invoices after receiving and coding.
• Helps administrate shop and mechanic daily tasks.
• Renew registrations with the county.
• Assist in scheduling repairs to maximize company resources and minimize downtime.
• Assist in completing work orders and purchase orders accurately and timely.
• Assist in completing driver reports and ensuring equipment availability for the next shift.
• Assist in ordering parts (as required) and maintaining appropriate inventories as directed.
• Follow all established company policies.
• Promote good morals and performance.
• Other duties as may be assigned.

Requirements:

• 2 – 4 yrs of related experience and/or training or equivalent combination of education and experience.
• Advanced computer skills, accurate data entry skills, math & mechanical aptitude, and basic reading skills.
• Ability to operate office equipment including, but not limited to: computers, copiers, ten key-adding machine, printers, etc. 
• Use of proper grammar, both written and verbally.
• Valid driver’s license and clean driving record (We will run a MVR check).
• Ability to stand for extended periods of time, walk, bend, and lift up to 50 lbs or more.
• Individuals are required to wear personal protective equipment (PPE) in designated operations and production areas as stated by OSHA and/or MSHA. Protective equipment that may be required, but not limited to, for this position is: Face Shield, Safety (hard toe) Shoes, and Coveralls.
• Compliance with all OSHA and/or MSHA regulations.
• Knowledge in construction required.
• High school diploma or equivalent.

Desired Characteristics:

• Ability to demonstrate teamwork, ambition, innovation, accuracy, integrity, and professionalism.
• Desire and ability to quickly learn new processes and systems.
• Ability to multitask, prioritize, and manage time effectively.
• Ability to work unattended.

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