Global Experience Coordinator - Software Resources, Inc.
Miami, FL 33132
About the Job
Software Resources has an immediate job opportunity for a Global Experience Coordinator with a major corporation in Miami, FL.
Monday - Friday 9-5 On-Site (Not Hybrid, team is in office 5 days a week)
Important:
This is a specialist level role, heavily admin, working in back-end system to build and add the travel and event packages to the client's site. Can and will be trained on backend. This person will not be planning the events or finding suppliers but should be able to understand event logistics so they can properly understand the event details when building the packages and adding the details online. May be asked to make recommendations or call out any issues they identify with itinerary or event logistics. Should be a great communicator, with a high attention to detail.
POSITION SUMMARY:
The Experiences Coordinator is a key support role for the Events and Experiences team responsible for the Product Development, Operations, and Delivery of a portfolio of specialty products including City Stays, Signature Experiences (Retail) and Exclusive Complimentary Events. This portfolio is critical to our Mission of "unlocking deeper experiences in luxury and help to demonstrate positioning as a destination leader. Reporting to the Manager, Events and Experiences this position will be responsible for the build and setup of all specialty products in our reservation system, managing the inventory of all products, as well as play a crucial role in the Product Development of the portfolio. Responsible for managing the yield and costs of a portfolio generating $5 Million in gross revenue annually, the candidate should be comfortable managing complex priorities from ideation to completion. This position is responsible for supporting the Events and Experiences team in operationalizing a variety of products across a multitude of categories including, City Stays, Complimentary Events & Retail Experiences. The candidate will be directly involved in the end to end go to market strategy for these products, from building them in the system, to managing inventory, and operationalizing all aspects of the products. They must be a self-starter that is capable of working in a fast paced environment and willing to learn on the job skills. They must possess an entrepreneurial spirit and be comfortable researching a variety of regions in order to identify and design business cases around bringing the portfolio to new markets.
" Support the Product Development of City Stay "Pre/Post Cruise Product through researching the travel trends in high volume regions and developing a firm understanding of what makes a region unique (Experiences, Festivals, Tours, Restaurants and Hotels)
" Organize and conduct weekly operations calls with all operators to develop the product including rate negotiation, pricing strategy, room allotments, etc.
" Setup and build packages in Res 2.0 and manage inventory to ensure we're obtaining additional capacities where required, releasing distressed inventory in line with attrition terms and keeping all descriptions up to date.
" Coordinate with the Contact Centers and respond to TO Requests on a daily basis to ensure open and active communication with internal stakeholders.
" Oversee the communication plan for City Stays, Including ensuring the "Welcome Letter is sent out, The "Tour Programme Communication is sent out at 60 Days and the "Arrival Details are shared 14 Days prior Check In.
" Manage all correspondence between the company and the Operators, ensure Manifests are sent by Turnaround, support training sessions with the operators and ensure a seamless product delivery.
" Follow up on guest comments, concerns during travel and follow through with operators to ensure service recovery.
Experiences (Retail Events)
" Support the Product Development of Experiences through researching the travel trends of high volume regions and developing a firm understanding of what experiences are unique in each destination
" Setup and build events in Res 2.0 and manage inventory to ensure we're obtaining additional capacities where required, releasing distressed inventory in line with cancellation terms and keeping all descriptions up to date.
" Oversee the communication plan for Experiences, to ensure visibility in the pre-cruise customer journey as well as where required, critical information is made available.
" Support the team in the development, maintenance and sharing of the SOP to the Shore Concierge team and operators in each destination to ensure all events are consistently delivered and carried out to Silversea standards.
" Periodically audit, provide feedback and update SOPs for all Events to ensure consistency and brand positioning.
" Support training sessions with the onboard teams and operators to ensure the product is consistently delivered.
Complimentary Events
" Coordinate the handover of Operations Plans per event from the Operator to the Shipboard teams to ensure all stakeholders are aware of how to deliver the product.
" Build all Events in MXP and MyAdmin to ensure that internal stakeholders have visibility to the impact of a specific event and to maximize the visibility of the event experience to the guest.
" Support the on-site execution of events where required.
Additional Responsibilities as required
" Responsible for supporting other areas of the Destination Experiences Department including but not limited to Pre/Post Land Programmes, Shore Excursions and Concierge Services.
Required Skills:
QUALIFICATIONS, KNOWLEDGE AND SKILLS:
" Hospitality or Tour Operating Experience preferred
" Fluent in English, both verbal and written skills.
" Detailed oriented and well organized.
" Entrepreneurial spirit and proven self-starter, ability to prioritize and manage multiple priorities simultaneously.
" Must be proficient in Microsoft Office Suite programs and proficient learning and managing multiple systems.
REQUIRED EDUCATION:
4-year degree or equivalent work experience required
REQUIRED YEARS OF EXPERIENCE:
Minimum 2 years of experiences in tourism preferably in the luxury cruise or hotel category.
Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
ALERT : Spoofing Scam Advisory
Software Resources has been targeted by spoofing attacks. Scammers impersonating our employees may contact you with fake job offers, asking for personal information. Unfortunately, we cannot completely prevent these fraudulent activities.
Stay Protected : Verify any communication claiming to be from Software Resources. For your safety, directly confirm the legitimacy of any job offer or inquiry by calling us at 407-515-6020. Do not respond to unsolicited requests without verification.
We value our integrity and urge you not to fall victim to these scams. Always verify by calling us directly at 407-515-6020.
Monday - Friday 9-5 On-Site (Not Hybrid, team is in office 5 days a week)
Important:
This is a specialist level role, heavily admin, working in back-end system to build and add the travel and event packages to the client's site. Can and will be trained on backend. This person will not be planning the events or finding suppliers but should be able to understand event logistics so they can properly understand the event details when building the packages and adding the details online. May be asked to make recommendations or call out any issues they identify with itinerary or event logistics. Should be a great communicator, with a high attention to detail.
POSITION SUMMARY:
The Experiences Coordinator is a key support role for the Events and Experiences team responsible for the Product Development, Operations, and Delivery of a portfolio of specialty products including City Stays, Signature Experiences (Retail) and Exclusive Complimentary Events. This portfolio is critical to our Mission of "unlocking deeper experiences in luxury and help to demonstrate positioning as a destination leader. Reporting to the Manager, Events and Experiences this position will be responsible for the build and setup of all specialty products in our reservation system, managing the inventory of all products, as well as play a crucial role in the Product Development of the portfolio. Responsible for managing the yield and costs of a portfolio generating $5 Million in gross revenue annually, the candidate should be comfortable managing complex priorities from ideation to completion. This position is responsible for supporting the Events and Experiences team in operationalizing a variety of products across a multitude of categories including, City Stays, Complimentary Events & Retail Experiences. The candidate will be directly involved in the end to end go to market strategy for these products, from building them in the system, to managing inventory, and operationalizing all aspects of the products. They must be a self-starter that is capable of working in a fast paced environment and willing to learn on the job skills. They must possess an entrepreneurial spirit and be comfortable researching a variety of regions in order to identify and design business cases around bringing the portfolio to new markets.
" Support the Product Development of City Stay "Pre/Post Cruise Product through researching the travel trends in high volume regions and developing a firm understanding of what makes a region unique (Experiences, Festivals, Tours, Restaurants and Hotels)
" Organize and conduct weekly operations calls with all operators to develop the product including rate negotiation, pricing strategy, room allotments, etc.
" Setup and build packages in Res 2.0 and manage inventory to ensure we're obtaining additional capacities where required, releasing distressed inventory in line with attrition terms and keeping all descriptions up to date.
" Coordinate with the Contact Centers and respond to TO Requests on a daily basis to ensure open and active communication with internal stakeholders.
" Oversee the communication plan for City Stays, Including ensuring the "Welcome Letter is sent out, The "Tour Programme Communication is sent out at 60 Days and the "Arrival Details are shared 14 Days prior Check In.
" Manage all correspondence between the company and the Operators, ensure Manifests are sent by Turnaround, support training sessions with the operators and ensure a seamless product delivery.
" Follow up on guest comments, concerns during travel and follow through with operators to ensure service recovery.
Experiences (Retail Events)
" Support the Product Development of Experiences through researching the travel trends of high volume regions and developing a firm understanding of what experiences are unique in each destination
" Setup and build events in Res 2.0 and manage inventory to ensure we're obtaining additional capacities where required, releasing distressed inventory in line with cancellation terms and keeping all descriptions up to date.
" Oversee the communication plan for Experiences, to ensure visibility in the pre-cruise customer journey as well as where required, critical information is made available.
" Support the team in the development, maintenance and sharing of the SOP to the Shore Concierge team and operators in each destination to ensure all events are consistently delivered and carried out to Silversea standards.
" Periodically audit, provide feedback and update SOPs for all Events to ensure consistency and brand positioning.
" Support training sessions with the onboard teams and operators to ensure the product is consistently delivered.
Complimentary Events
" Coordinate the handover of Operations Plans per event from the Operator to the Shipboard teams to ensure all stakeholders are aware of how to deliver the product.
" Build all Events in MXP and MyAdmin to ensure that internal stakeholders have visibility to the impact of a specific event and to maximize the visibility of the event experience to the guest.
" Support the on-site execution of events where required.
Additional Responsibilities as required
" Responsible for supporting other areas of the Destination Experiences Department including but not limited to Pre/Post Land Programmes, Shore Excursions and Concierge Services.
Required Skills:
QUALIFICATIONS, KNOWLEDGE AND SKILLS:
" Hospitality or Tour Operating Experience preferred
" Fluent in English, both verbal and written skills.
" Detailed oriented and well organized.
" Entrepreneurial spirit and proven self-starter, ability to prioritize and manage multiple priorities simultaneously.
" Must be proficient in Microsoft Office Suite programs and proficient learning and managing multiple systems.
REQUIRED EDUCATION:
4-year degree or equivalent work experience required
REQUIRED YEARS OF EXPERIENCE:
Minimum 2 years of experiences in tourism preferably in the luxury cruise or hotel category.
Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
ALERT : Spoofing Scam Advisory
Software Resources has been targeted by spoofing attacks. Scammers impersonating our employees may contact you with fake job offers, asking for personal information. Unfortunately, we cannot completely prevent these fraudulent activities.
Stay Protected : Verify any communication claiming to be from Software Resources. For your safety, directly confirm the legitimacy of any job offer or inquiry by calling us at 407-515-6020. Do not respond to unsolicited requests without verification.
We value our integrity and urge you not to fall victim to these scams. Always verify by calling us directly at 407-515-6020.
Source : Software Resources, Inc.