Graduate Medical Education Manager - AdventHealth
Tampa, FL
About the Job
All the benefits and perks you need for you and your family:
- Paid Days Off from Day One
- Benefits from Day One
- Student Loan Repayment Program
- Career Development
- Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full time
Shift : Days
The community you’ll be caring for: _AdventHealth WFD_
· AdventHealth Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
· Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery
· Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
· Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.
The role you’ll contribute:
The GME Manager is responsible for day to day management of the Graduate Medical Education (GME) Office and provides direction and supervision to GME support staff. This position is responsible for the development of Standard Operating Procedures (SOP) consistent with Florida Hospital standards to ensure work-flow, preparation, and execution of activities related to maintaining institutional and program accreditation, HR functions regarding physician and resident recruitment, contracting, onboarding, and mandatory education through Computer Based Learning (CBL’s). The GME Manager will assist the Director in accreditation compliance by acting as a resource to program directors, program coordinators, faculty, residents and fellows and other departments. This position will also have a focus toward financial, business, and strategic planning regarding maintenance of current accredited and non-accredited training programs and future training programs. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
The value you’ll bring to the team:
KNOWLEDGE AND SKILLS REQUIRED :
· Strong organization skills
· Excellent analytical and problem-solving skills
· Effective oral and written communication skills, with the ability to articulate complex information in understandable terms to all levels of staff
· Effective computer skills, particularly Microsoft Office Outlook, Word, Excel, and PowerPoint
· Ability to work in a matrix-management environment to achieve organizational goals
· Ability to organize, communicate, and implement department goals
· Keen understanding of ACGME and/or AOA accreditation requirements.
· Ability to successfully investigate, develop and/or implement solutions for regulatory demands
· Working knowledge of New Innovations residency management suite or similar RMS software
· Ability to work in a fast paced environment with several customers needing attention simultaneously
PRINCIPAL DUTIES AND JOB RESPONSIBILITIES :
Demonstrates, through behavior, Florida Hospital’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork
Scope of Responsibility :
+ Work collaboratively with the Director and DIO to ensure the effective daily operations of all services within GME.
· Provide supervision and direction to the residency program coordinators, student coordinator, residency HR coordinator, New Innovations coordinator, CME coordinator, and other administrative staff within GME within the prescribed authority delegated by the Director and DIO/CAO. Assign work as required to ensure deadlines are met.
· Work with the Director and DIO in directing and facilitating information flow within the GME Office, residency/ fellowship programs and other external departments to ensure effective communication and the dissemination/feedback of workplace information.
· Design and implement office policies consistent with accreditation standards and FH policies and procedures by establishing standard operating procedures, measuring results and recommending change.
Compliance/Regulatory Responsibility :
· Work with Director and DIO to assure accreditation readiness for self-study and/or focused site visits, Annual Program Evaluation (APE), Special Reviews, Annual Institutional Review (AIR) and other activities related to the quality, accreditation, and growth of the Graduate Medical Education programs.
+ Collaborate with Director regarding GME P & P required by accreditation standards for GME training programs
· Develop, design, implement and/or identify innovative computerized systems to ensure ongoing compliance with accreditation standards (ACGME, AOA, AAGL, and CPME).
· Annual reports to the Florida Board of Medicine, AHCA, and other surveys applicable to GME.
Operating & Capital Budget/Financial Responsibility :
· Monitor spending and develop trends to assure GME office and training programs remain within budgetary constraints.
· Work with Director and Finance to set perimeters for spending.
· Work with training programs in reviewing past budgets and preparing future budgets.
· Participate in budget review meetings.
Strategic Planning Responsibility :
+ Participate in strategic planning and development of expanding current GME programs or adding new GME programs that align with the hospital’s mission and community needs.
Performance Improvement Responsibility :
· Collaborate with all FH stakeholders to streamline processes related to the employment needs and requirements of GME staff, faculty, and residents including, hiring, annual requirements, and Visa processes in order to maintain compliance with federal, state and organizational requirements.
+ Responsible for designing and building detailed reports for program quality in the Residency Management Software (RMS).
Staffing/Labor/Supervisory Responsibility :
+ Work collaboratively with the GME programs and other FH departments to identify HR-related requirements.
+ Develop and implement a broad interdisciplinary program of orientation for new residents and fellows.
+ Develop SOP for Director and DIO review specific to residents and faculty hiring/onboarding process.
+ Maintain and standardize faculty and resident HR files to assure compliance with FH and AHS employment requirements i.e. licensure, TRN, mandatory CBL’s (BARE FACTS, CME Discounting Program, security, etc.), malpractice coverage, and employee clinic needs (TB, flu shot, mask fits, etc.).
+ Oversight of accurate processing of faculty, resident and staff payroll, faculty bonus processing, employee change forms, LOA, employee evaluations, disciplinary action documentation, etc.
+ Serve as liaison to FH HR, FHMG, and AHS contracting team and AHS Risk department to ensure eligibility and timely processing of all employment-related documents.
+ Work with Director and other leadership to develop GME policies and SOPs as required by hospital, federal and state law, as well as by any accreditation body through which Florida Hospital has authority to train residents.
+ Develop and deploy departing resident and alumni survey data to assist in future GME development and/or program improvement.
+ All other duties as assigned by the Director and DIO for the continued success of the Graduate Medical Education training programs.
Qualifications
The expertise and experiences you’ll need to succeed :
_Knowledge & Skills Preferred_ _:_
+ Working knowledge of Accreditation Council for Graduate Medical Education (ACGME) and American Osteopathic Association (AOA) accreditation requirements.
+ Ability to serve as a mentor and coach to GME staff
EDUCATION AND EXPERIENCE REQUIRED :
· Bachelor’s degree in Business Administration, Healthcare Administration, Adult Education or related field
· Four years’ experience in a Graduate Medical Education setting
· Human Resources experience in managing direct reports
_Education AND EXPERIENCE Preferred_ _:_
+ Master’s degree in Business Administration, Healthcare Administration, Adult Education or related field
+ Six years’ experience in Graduate Medical Education in a leadership role
+ Human Resources experience in developing and managing direct reports
+ Experience in the management of GME programs.
+ Experience with budget management and development.
+ Experience with legal contracts.
+ Experience with human resources
LICENSURE, CERTIFICATION, OR REGISTRATION REQUIRED :
· None
_Licensure, Certification, or Registration Preferred_ _:_
+ None
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
Category: Education
Organization: AdventHealth Tampa
Schedule: Full-time
Shift: 1 - Day
Req ID: 24033960
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
- Paid Days Off from Day One
- Benefits from Day One
- Student Loan Repayment Program
- Career Development
- Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full time
Shift : Days
The community you’ll be caring for: _AdventHealth WFD_
· AdventHealth Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
· Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery
· Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
· Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.
The role you’ll contribute:
The GME Manager is responsible for day to day management of the Graduate Medical Education (GME) Office and provides direction and supervision to GME support staff. This position is responsible for the development of Standard Operating Procedures (SOP) consistent with Florida Hospital standards to ensure work-flow, preparation, and execution of activities related to maintaining institutional and program accreditation, HR functions regarding physician and resident recruitment, contracting, onboarding, and mandatory education through Computer Based Learning (CBL’s). The GME Manager will assist the Director in accreditation compliance by acting as a resource to program directors, program coordinators, faculty, residents and fellows and other departments. This position will also have a focus toward financial, business, and strategic planning regarding maintenance of current accredited and non-accredited training programs and future training programs. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
The value you’ll bring to the team:
KNOWLEDGE AND SKILLS REQUIRED :
· Strong organization skills
· Excellent analytical and problem-solving skills
· Effective oral and written communication skills, with the ability to articulate complex information in understandable terms to all levels of staff
· Effective computer skills, particularly Microsoft Office Outlook, Word, Excel, and PowerPoint
· Ability to work in a matrix-management environment to achieve organizational goals
· Ability to organize, communicate, and implement department goals
· Keen understanding of ACGME and/or AOA accreditation requirements.
· Ability to successfully investigate, develop and/or implement solutions for regulatory demands
· Working knowledge of New Innovations residency management suite or similar RMS software
· Ability to work in a fast paced environment with several customers needing attention simultaneously
PRINCIPAL DUTIES AND JOB RESPONSIBILITIES :
Demonstrates, through behavior, Florida Hospital’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork
Scope of Responsibility :
+ Work collaboratively with the Director and DIO to ensure the effective daily operations of all services within GME.
· Provide supervision and direction to the residency program coordinators, student coordinator, residency HR coordinator, New Innovations coordinator, CME coordinator, and other administrative staff within GME within the prescribed authority delegated by the Director and DIO/CAO. Assign work as required to ensure deadlines are met.
· Work with the Director and DIO in directing and facilitating information flow within the GME Office, residency/ fellowship programs and other external departments to ensure effective communication and the dissemination/feedback of workplace information.
· Design and implement office policies consistent with accreditation standards and FH policies and procedures by establishing standard operating procedures, measuring results and recommending change.
Compliance/Regulatory Responsibility :
· Work with Director and DIO to assure accreditation readiness for self-study and/or focused site visits, Annual Program Evaluation (APE), Special Reviews, Annual Institutional Review (AIR) and other activities related to the quality, accreditation, and growth of the Graduate Medical Education programs.
+ Collaborate with Director regarding GME P & P required by accreditation standards for GME training programs
· Develop, design, implement and/or identify innovative computerized systems to ensure ongoing compliance with accreditation standards (ACGME, AOA, AAGL, and CPME).
· Annual reports to the Florida Board of Medicine, AHCA, and other surveys applicable to GME.
Operating & Capital Budget/Financial Responsibility :
· Monitor spending and develop trends to assure GME office and training programs remain within budgetary constraints.
· Work with Director and Finance to set perimeters for spending.
· Work with training programs in reviewing past budgets and preparing future budgets.
· Participate in budget review meetings.
Strategic Planning Responsibility :
+ Participate in strategic planning and development of expanding current GME programs or adding new GME programs that align with the hospital’s mission and community needs.
Performance Improvement Responsibility :
· Collaborate with all FH stakeholders to streamline processes related to the employment needs and requirements of GME staff, faculty, and residents including, hiring, annual requirements, and Visa processes in order to maintain compliance with federal, state and organizational requirements.
+ Responsible for designing and building detailed reports for program quality in the Residency Management Software (RMS).
Staffing/Labor/Supervisory Responsibility :
+ Work collaboratively with the GME programs and other FH departments to identify HR-related requirements.
+ Develop and implement a broad interdisciplinary program of orientation for new residents and fellows.
+ Develop SOP for Director and DIO review specific to residents and faculty hiring/onboarding process.
+ Maintain and standardize faculty and resident HR files to assure compliance with FH and AHS employment requirements i.e. licensure, TRN, mandatory CBL’s (BARE FACTS, CME Discounting Program, security, etc.), malpractice coverage, and employee clinic needs (TB, flu shot, mask fits, etc.).
+ Oversight of accurate processing of faculty, resident and staff payroll, faculty bonus processing, employee change forms, LOA, employee evaluations, disciplinary action documentation, etc.
+ Serve as liaison to FH HR, FHMG, and AHS contracting team and AHS Risk department to ensure eligibility and timely processing of all employment-related documents.
+ Work with Director and other leadership to develop GME policies and SOPs as required by hospital, federal and state law, as well as by any accreditation body through which Florida Hospital has authority to train residents.
+ Develop and deploy departing resident and alumni survey data to assist in future GME development and/or program improvement.
+ All other duties as assigned by the Director and DIO for the continued success of the Graduate Medical Education training programs.
Qualifications
The expertise and experiences you’ll need to succeed :
_Knowledge & Skills Preferred_ _:_
+ Working knowledge of Accreditation Council for Graduate Medical Education (ACGME) and American Osteopathic Association (AOA) accreditation requirements.
+ Ability to serve as a mentor and coach to GME staff
EDUCATION AND EXPERIENCE REQUIRED :
· Bachelor’s degree in Business Administration, Healthcare Administration, Adult Education or related field
· Four years’ experience in a Graduate Medical Education setting
· Human Resources experience in managing direct reports
_Education AND EXPERIENCE Preferred_ _:_
+ Master’s degree in Business Administration, Healthcare Administration, Adult Education or related field
+ Six years’ experience in Graduate Medical Education in a leadership role
+ Human Resources experience in developing and managing direct reports
+ Experience in the management of GME programs.
+ Experience with budget management and development.
+ Experience with legal contracts.
+ Experience with human resources
LICENSURE, CERTIFICATION, OR REGISTRATION REQUIRED :
· None
_Licensure, Certification, or Registration Preferred_ _:_
+ None
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
Category: Education
Organization: AdventHealth Tampa
Schedule: Full-time
Shift: 1 - Day
Req ID: 24033960
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
Source : AdventHealth
