Graduate Medical Education Program Coordinator III, Anesthesiology at UT Southwestern Medical Center

Graduate Medical Education Program Coordinator III, Anesthesiology 

Job Summary

Works in collaboration with the Program Director(s) and GME Program Coordinators to coordinate administration of residency and fellowship educational programs for the department.  The Graduate Medical Education (GME) Program Coordinator III is a member of the leadership team of the program, is responsible for coordination and administration of the accredited/non-accredited residency/fellowship training program, and is critical to the success of the program.  

Experience and Education

• Bachelor’s degree required; Master’s degree preferred; Minimum of five (5) years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s) required including current specific knowledge and experience with ACGME Common Program Requirements, ACGME’s Next Accreditation System, specialty-specific Review Committee requirements, NRMP procedures, and specialty board requirements; Current TAGME certification is preferred. May be required to submit to a federal background investigation.  

Job Duties

• Serves as the lead administrative person for the GME residency/fellowship program.

• Serves as the lead administrative person for the GME residency/fellowship program.

• Manages and oversees the daily operations and activities of the GME residency/fellowship program(s) and may be in conjunction with other levels of GME Program Coordinators/Administrators.

• Functions as an important liaison with learners, faculty and other staff members, and the ACGME.

• Collaborates with the GME Program Director and or program leadership members to design, implement, and manage the administrative/academic operations of the program(s).  

• Manage and oversee educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements.

• Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.  

• Creates, reviews, and maintain policies and procedures in accordance with University and accrediting agency standards to ensure compliance. Interprets policies and procedures for faculty, staff, resident and fellows.

• Advise and consult on issues or inquiries from residents/fellows, faculty, staff and department chairs.

• Manage confidential and critical materials, issues and communications.

• Act as liaison between the Program Director and a full range of internal and external offices and individuals.

• Manage the Residency Management System (RMS) for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of work hour reports.

• Develop initiatives to address program weaknesses in coordination with the Program Director, the Program Evaluation Committee, and other leadership team members. Analyze data and trends regarding accreditation and program management to implement initiatives to address program quality improvement.

• Design program evaluations, in coordination with the Program Director and the Clinical Competency Committee, that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary.

• Manage the evaluation process for the program in the RMS, and ensure timely completion by evaluators.

• Manage and coordinate accreditation activities, including preparation of ACGME site visit, self-study and other documentation.

• Along with Program Director, help prepare program, faculty, and residents/fellows for site visit; arrange meeting rooms; ensure required documents are available to site visitor as requested; and serve as key participant in the site visit. Work with the GME Office to schedule program Internal Reviews, prepare Internal Review documents, and participate in review meetings.

•  Develop and oversee the resident/fellow recruitment and selection process and appointment process for incoming trainees in coordination with policies and procedures provided by the UTSW GME Office and respective hospital GME Offices.

• Maintains compliance of program letters of agreement (PLA) for all required activities and ensures agreements are revised and maintained in accordance with ACGME and UTSW GME requirements.

• Track, document, report, and analyze data/trends on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).

• Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty. Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings

• . Prepares and distributes materials for conferences and lectures.

• Reads literature and attends conferences to keep abreast of relevant accreditation trends and developments related to program.

• Represents the program at local, state, and national meetings and conferences.

• Collaborates with colleagues within and outside the university, becomes active in related national organizations (e.g., specialty associations, TAGME).

• Delivers guidance and mentors other levels of GME Program Coordinators and GME Program Directors.

• Assists with planning and delivery of institution-level Program Coordinator development and related activities.  

• **Other Duties: Performs other duties as assigned.  

• Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.  

Knowledge, Skills & Abilities

• Work requires skills in leadership and personnel management.

•  Work requires good organizational skills.

• Work requires excellent oral and written communications skills.

• Work requires experience with Microsoft Office

• Work requires setting priorities and organizing work to meet strict deadlines. 

• Work requires making decisions independently on a variety of complex matters and escalating issues when needed.

• Work requires establishing and maintaining cooperative working relationships with those contacted during the course of work. 

• Work requires unique knowledge of the ACGME, TMB, and NRMP policies and procedures.

• Work requires understanding of hospital regulatory environment.

• Work requires independent work, initiative and skills to adapt quickly to changes in work requirements and assignments.

• Work requires diplomacy, compassion, sensitivity, and a commitment to carry out professional activities.

• Work requires handling sensitive information with absolute confidentiality.

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare – no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!