Grant Administrator-HUD - AIDS Healthcare Foundation

AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at Aids Outreach Center (AOC) and AIDS Healthcare Foundation (AHF)!

Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

The AOC has been saving and transforming lives since its inception in 1986. The agency is the Southeast’s oldest, largest, and most comprehensive AIDS Service Organization.

Today, AIDS Outreach Center (AOC) began as a grassroots organization responding to the HIV epidemic. Since that time, AOC has been a leader in North Texas in the fight against HIV. Annually, 42 staff members provide services and education to over 2,000 people living with HIV and prevention services to over 3,500 people in our community.

Our Mission is to serve people living with or at risk for HIV with dignity and respect.

In our community, people living will with HIV receive quality care, and new infections are rare.

STILL INTERESTED? Please continue!

Reporting to the Director of Finance, Grants Administrator is responsible for ensuring that the organization’s federal and state grants are in compliance with OMB 2 CFR Part 200, and related subparts, concerning financial reporting, expenditures and milestone deliverables.

PRIMARY RESPONSIBILITIES:

Responsibilities

• Conducts analysis of contract reimbursements, increments, replacements, renewals, and grant expenditure trends
• Assists with budget preparation and reconciliation of general ledger in accounting systems
• Develops systems to track expenses incurred for grant funded projects
• Analyzes costs and reviews justification of costs
• Prepares budgetary and expenditure reports for grants funded project
• Analyzes grant expenditure trends and ensures funds availability and compliance with grant covenants
• Reconciles grants expenditure reports to the organization’s financial management system
• Develops and maintains escrow accounts and subsidiary ledgers and generates status reports, as necessary
• Monitors records and billings and approves invoices for payment
• Researches payment inquires and reviews requests for payments and coordinates necessary corrections
• Maintains databases and spreadsheets to enable financial analysis, cost projections, payment records, and assistance settlement
• Conducts annual grant close-out activity and prepares reports with adherence to grantor requirements
• Performs other duties as assigned by Executive Management staff.
• Participate in agency meetings, retreats, work sessions and events as requested.

QUALIFICATIONS:

• Education, Experience and Training: Education and experience equivalent to a Bachelor’s degree from an accredited college or university in Business, Accounting, Finance, or in a job related field of study
• Must have 3-5 years of work-related experience
• Must be knowledgeable of fund accounting in Not-for Profit environment
• Special Requirements: Skilled in the use of standard software applications
• Ability to effectively communicate, both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public
• Must possess knowledge of automated accounting systems, General Accepted Governmental Auditing Standards (GAGAS) and Governmental Single Audit Standards

EMPLOYMENT STATUS:

Salaried exempt; full-time; full benefits; generous vacation policy; flexible work schedule; some evenings required; some travel.

We at AOC/AIDS Healthcare Foundation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability. The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment.