Grant Specialist - Harris-Stowe State University

Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe’s beautiful campus is minutes from the renowned Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park, and other cultural and educational institutions. Harris-Stowe’s diverse faculty and staff provide a wide range of academic programs to one of the St. Louis region's most culturally diverse student bodies.

Job Summary

Harris-Stowe State University, (HSSU) in collaboration with other HBCUs, has been awarded a National Science Foundation (NSF) grant to build research capacity at the institution. This grant aims to establish and sustain a University Research Office that will align with its Sponsored Program Office to support grant administration, expand faculty collaborations with academic institutions, industry, national labs, and government organizations; and provide professional development and research grant training to faculty.

Principal Duties and Responsibilities

Reporting to the Sponsor Program Officer, the Grant Specialist will oversee post-award operations for grant accounting. The Grant Specialist will lead day-to-day financial operations of federal grants awarded to the University including budgeting, monitoring expenditures, reconciling financial data, and managing sub-awards. Duties will also include preparing and processing financial reports and invoices, ensuring compliance with allowable costs, and processing accounting transactions.

Essential Functions

• The Grant Specialist will manage data collection, evaluation, annual reports, budgets, and other financial responsibilities related to federal grants awarded to HSSU.
• Assist HSSU faculty with preparing accurate detailed budgets for grant applications and renewals.
• Oversee and Communicate with HSSU faculty to ensure that all project costs are accounted for in the grant proposal budgets.
• Assist HSSU faculty with ordering supplies and expenditures related to grant activities. Prepare budget reports and monitor spending.
• Stay abreast of current federal, state, local, and other agency regulations, institutional policies, and procedures to assure compliance.
• Conduct annual financial grant administration workshops for faculty and staff.

Minimum Education and Experience

• Bachelor’s Degree or higher
• 3 years of Relevant Experience working with grant PIs and sponsors
• Experience in sponsored program administration at a higher education institution, non-profit, or federal agency.
• Experience preparing budgets for grant proposals and submitting annual reports to sponsor

"Please No Phone Calls"

Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted.

EOE Statement

Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

The above statements describe the general nature and level of work being performed and assigned for this position. This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.