Grants Account Administrator and Project Coordinator - Carthage College

The NASA Wisconsin Space Grant Consortium is seeking a full-time Grants Account Administrator and Project Coordinator. This role combines accounting responsibilities with project coordination and requires strong organizational skills to manage financial operations and assist with programmatic tasks. The successful candidate will process financial transactions, maintain internal budgets, support event logistics, and communicate effectively with a variety of stakeholders. Accounting responsibilities will comprise 80% of the work with project coordination activities at 20%.

Key Responsibilities:

Accounting and Financial Administration:

• Process invoices, scholarship, fellowship, and internship payments for multiple grant-funded programs.
• Maintain internal budgets across a portfolio of grants and student funding programs.
• Enter accounts payable bills into Workday and ensure timely processing of payments.
• Generate and process purchase orders (POs) for program-related expenses.
• Manage post-award and federal compliance processes.
• Reconcile accounts and ensure compliance with institutional and grantor requirements.
• Maintain accurate bookkeeping and electronic filing systems for grant-related financial records.

Project Coordination:

• Provide logistical support for WSGC events, including workshops, conferences, and fellowship programs.
• Coordinate communication with faculty, students, and external partners through email, phone, and in-person interactions.
• Assist with the planning and execution of program initiatives, ensuring deadlines and deliverables are met.
• Facilitate the smooth operation of WSGC programs and projects by handling day-to-day administrative tasks.

Grant and Project Management:

• Support the Director in managing grant reporting requirements
• Assist in maintaining accurate records for grant compliance and audits.
• Coordinate the tracking of project timelines, budgets, and deliverables.
• Collaborate with the WSGC team to ensure project goals are achieved.

Qualifications:

• Bachelor's degree required.
• Minimum 3-5 years of experience in accounting, financial management, or related fields.
• Experience working on federally funded grants is highly desirable.
• Project management experience is a plus.
• Proficiency in Excel is essential to success in the position.
• Proficiency with Workday or similar enterprise resource planning (ERP) software is preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively.
• Familiarity with academic or nonprofit financial administration is an advantage.

Apply Online

About Carthage

Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report. All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage. Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.

This position requires a background screening