GRANTS AND CONTRACTS SPECIALIST, Department of Medicine: Metabolism, Endocrinology and Nutrition Ad - University of Washington

Req #: 240061 Department: Department of Medicine: Metabolism, Endocrinology Posting Date: 10/15/2024 Closing Info: Closes On 10/22/2024 Salary: $6,700 - $8,454 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf ) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. **DUTIES AND RESPONSIBILITIES** Research Administration - pre-award operations (40%) + Provide overall management of a research portfolio consisting of established awards and new proposal production. Manage both research and research training awards - operationalize grants and ensure extramurally funded awarded specific aims can be met. + Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. + Promote, train and assess compliance and risk management best practices in all aspects of operations on a continual basis, developing and leading quality improvement efforts as needed. + Determine viability of proposed research - address resource allocation requirements need to ensure successful completion of aims, track effort and resource commitments on the part of investigators and staff. + Identify and resolve space and IT requirements. + Interpret and integrate institutional, federal, and sponsor guidelines, policies, and regulations as they apply to research administration operations. + Provide counsel and mentoring to researchers and staff pertaining to these issues. + Work with Investigators and collaborators on budget development. + Act as liaison with collaborating researcher's division, department and school administrators on submissions. + Critically assess budget proposals for accuracy and compliance with guidelines. + Lead and coordinate efforts with process partners to ensure timely and accurate management of all aspects of research administration including but not limited to timely proposal submission, award processing, timelines and strategic goals, accounting for revenue and expenditures, subcontract and consortium award management, technical and financial reporting. + Provide strategic, intellectual and technical assistance to faculty and staff on research revenue cycle policies, compliance and regulatory matters. + Develop ad hoc reports and analyses for program and division leadership to support strategic planning for short and long-term goals, ensuring the financial health of the research program. + Develop and maintain business operational policies and procedures and effectively manages internal controls and internal/external audits. + Revises policies and procedures as appropriate and on an ongoing basis. + Identifies system gaps and bottlenecks to better streamline program processes; independently initiates proposals for corrective action. + Contributes to research program initiatives; providing technical and systematic guidance and support.Research Administration - post-award operations/grants (30%) + Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. + Promote and continually assess compliance and risk management best practices in all aspects of operations. + Approve expenditures within proposed and accepted scope of work, produce reports and work with research scientists, research coordinators and other division management staff to ensure compliance with proposal activities. + Create tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated. + Work with collaborating staff to ensure budgets are reviewed and reconciled using best practices and investigators are provided with customized, detailed monthly financial reports. + Provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs and expenditures and communicate status and progress directly to Principal Investigators, and Division leadership. + Review UW systems used to track award activity for compliance and accuracy. Troubleshoot and prepare expenditure corrections as necessary. + Obtain advance budget numbers and process no-cost extensions. + Responsible for ensuring accurate and up-to-date signature authority delegations, review and redirect expenditure allocations in accordance with appropriate policies and guidelines, train research staff on these topics. + Coordinate with Division, Department or School research administration staff to correctly allocate payroll efforts. Continuously review funding allocations for correlation to assigned work. Identify corrective strategies. + Designs and develops financial analysis and reports on a monthly and ad hoc basis including forecasts of grant year-end financial projections.Research Administration - post-award operations/contracts (30%) + Perform comprehensive and independent review of all documents and data related to the clinical trial funding, including study budget, protocol, contract, and other supporting documentation. + Collaborate with Principal Investigators on monthly budget to actual variations and budget development questions. + Serve as a resource for clinical trial managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations. + Manage clinical trial invoicing and develop and maintain tracking tools for clinical trial programs. + Demonstrate knowledge and understanding of patient privacy rights. + Maintain confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize the privacy of patients. + Access and use the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes **Lead Responsibilities:** This position provides input and expert guidance to Division Head, Division Administrator, Center Directors, and Principal Investigators. This position works closely with all central division administrative and research administration/fiscal staff with delegated authority to assess processes and systems and address workload allocation as needed. **MINIMUM REQUIREMENTS** Bachelor's Degree in Finance and three years of experience.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. **ADDITIONAL REQUIREMENTS** + Familiarity with pre- and post-award grant and contract processes for both Federal and non-Federal sources. + Four or more years' experience working in research administration with substantial responsibility for grant proposal development, including complex budgets and subawards. + Significant experience with NIH and foundation proposals. Experience interacting with faculty, department and division leadership in project management. + Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail. + Demonstrated problem-solving skills. **DESIRED QUALIFICATIONS** + Familiarity with UW policies and procedures, particularly regarding research proposal preparation and management and financial management. + Experience working with UW central operations (OSP, IACUC, HSD, GCA, etc.) + Experience with UW systems including SAGE, Ariba, Workday and MyFD. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.