Hancock Field Station Manager - OMSI - Oregon Museum of Science & Industry

Cover letter required with application.

The Hancock Field Station Manager is responsible for the daily operations of OMSI's Hancock Field Station (HFS), a rural residential educational OMSI owned facility. Responsibilities include staff management, including hiring, budgeting, overseeing the summer camp and Outdoor School programming, along with rental groups and food service.

This position will also oversee the maintenance of the facility including managing the HFS vehicle fleet and keeping all vehicles and trailers in good repair, and responsible for the safety of all staff and participants. They will work with the Senior Director of Statewide and Community Engagement to ensure that HFS is in compliance with all applicable state, federal, and county laws, along with all American Camp Association standards. This position will also collaborate with the Coastal Discovery Center Manager as needed.

Essential Duties and Responsibilities:

• Hancock Field Station Operations:
  • Oversees the daily operations of Hancock Field Station's residential programs;
  • Plans annual programming for Summer Camp, Outdoor School, and Family Camps;
  • Manages and maintains a clean and safe camp environment, ensuring the longevity of OMSI equipment and building structures through proper preventative maintenance;
  • Partners with private landowners and state and federal land agencies on facility and land use annually;
  • Oversees the HFS's food programming and ensures compliance with Health Department regulations, sustainable practices, and healthy meal options, including dietary restriction needs;
  • Oversees facility maintenance, both preventative, proactive, and daily maintenance ensuring a safe environment for both staff and participants including but not limited to: responsible for the supervision of all HFS vehicle maintenance and training, managing safety and evacuation procedures, and monitoring weather conditions;
  • Collaborates with HFS staff to ensure programming and facilities promote equitable and inclusive practices for participants and staff;
  • Serves as incident commander during emergency situations.
• Leadership and Employment Needs:
  • Collaborates with human resources in anticipating, planning, and executing recruitment strategies to meet annual recruitment needs;
  • Facilitates onboarding and other relevant training processes for all new hires throughout the year;
  • Manages year-round, special project, and seasonal employees as well as volunteers, including Outdoor Education Program Supervisors, Camp Maintenance Technician, and Camp Cooks;
  • Supports Program Supervisors in the supervision and management of the Outdoor Science Instructors and Summer Camp Counselors;
  • Encourages collaboration, team-building, and accountability with people of diverse talents and backgrounds, with an emphasis on advancing equity and inclusion within the programming and staff;
  • Creates and fosters a positive community culture with an emphasis on balancing working and living on-site.
• Administrative Duties:
  • Oversees the administrative coordination of daily operations, including but not limited to, program scheduling, staff scheduling, maintenance scheduling and project management, seasonal trainings, and/or needs, staff employment records, and participant records;
  • Provides data and input to the Senior Director of Statewide and Community Engagement in the creation and management of the supply and salary budget, and manages supplies and labor budget in day-to-day operations (including but not limited to, maintenance and facility expenses, programing, food, vehicle, and staffing expenses);
  • Ensures compliance for American Camp Association annual accreditation.

Working Conditions:

• This position is exempt, paid salaried;
• This position is regular full-time requiring extended hours during programming;
  • Requires on-site living in Central Oregon at HFS; private housing is provided;
  • ACA time-off standards will be met (i.e. 2 hours off duty per day and at least 24 hours off every 2 weeks);
  • Requires working on weekends, holidays, special events, and/or evenings as scheduled.
• Physical Demands: 25% sitting, 60% standing, 15% lifting/carrying up to 5-80 lbs.:
• Vision Demands include:
  • Close vision (clear vision at 20 inches of less)
  • Distance vision (clear vision at 20 feet or more)
  • Color vision (ability to identify and distinguish colors)
  • Peripheral vision (ability to observe an area that can be seen up and down or to the left or right while eyes are fixed on a given point)
  • Depth and perception (three dimensional vision, ability to judge distance and spatial relationships)
  • Ability to adjust focus (ability to adjust the eyes to bring an object into sharp focus)
• Environmental Demands include:
  • Dry, hot, and cold weather found in desert areas
  • Steep, uneven, sandy, and/or rocky terrain
  • Exposure to wildfire smoke and changing air quality conditions
• Noise Levels include:
  • Very quiet (examples: forest trail, isolation booth for hearing test)
  • Quiet (examples: library, private office)
  • Moderate (examples: business office with computers and printers, light traffic)

Secondary Responsibilities

Secondary responsibilities include-but are not limited to-the following:

• Serves as host of camp facilities for rental groups;
• Provides program support as needed, which could include-but not limited to-teaching during programs on natural sciences including but not limited to: geology, ecology and paleontology; supporting facility operations (e.g., daily logistical support, duties, or maintenance);
• Provides first aid care to participants and staff when necessary.

Knowledge, Skills, Abilities:

REQUIREMENTS:

• Business Practices:
  • Developed communication skills, with an emphasis on presentation and public speaking;
  • Ability to model and support a positive team dynamic with paid and unpaid staff;
  • Ability to effectively manage and track multiple projects simultaneously, prioritize, work well under pressure with a high degree of accuracy, and meet stringent and overlapping deadlines;
  • High proficiency with Google Suite and/or Microsoft Office;
  • Ability to adhere to confidentiality, protocol, and community agreements;
  • Demonstrated ability to pivot between individual and team work;
  • Exercises sound judgment while upholding high integrity and ethical standards;
  • Excellent organizational, analytical, and problem solving skills;
  • Excellent attention to detail with a high degree of accuracy.
• Programming and Learner Engagement Knowledge:
  • Demonstrated knowledge of education theory, techniques, and technologies to meet the needs of diverse audiences, including learning styles and instructional strategies, field program instruction, and safety to foster science exploration and affinity;
  • Ability to interact with visitors and provide customer service in a culturally responsive manner;
  • Demonstrated understanding of current best practices and philosophies for developing and delivering science, technology, engineering, art, and math learning experiences.
• Diversity, Equity, & Inclusion (DEI) Knowledge:
  • Strong knowledge of current equity, diversity, inclusion and social justice theories and practical applications, including critical theories of systemic oppression, unconscious bias, and personal identity and intersectionality matters to support informal learning environments;
  • Ability to support the organization's commitment to supporting diversity, equity, inclusion, accessibility, and belongingness;
  • Ability to network, develop, and maintain effective working relations with external and internal contacts in support of change management.
• Facilities Management:
  • Demonstrated knowledge of the safety and risk management areas of outdoor programs;
  • Ability to clearly present and communicate facilities-related information to diverse audiences, maintain audience attention, and respond to their needs;
  • Possesses a deep understanding of building codes, regulations, and compliance requirement relevant to the site;
  • Ability to effectively communicate with outside agencies on health and safety.

• Supervision and Leadership:
  • Ability to model and support a positive team dynamic with an emphasis on coaching and mentoring paid and unpaid staff using asset-based feedback;
  • Ability to conceptualize and explain high-level, big-picture ideas and strategies, then apply them at a tangible, operational level in service of staff, colleagues, and learners;
  • Ability to manage six-figure annual budgets, estimate labor time and costs for projects, and manage employee and vendor workloads across multiple and simultaneous projects;
  • Ability to establish, maintain, and support professional relationships with community, industry, and institutional giving partners.

PREFERENCES:

• Knowledge of American Camp Association (ACA) standards and regulations;
• Knowledge of Occupational Safety and Health Administration (OSHA) standards and regulations;
• Excellent oral and written communication skills in a non-English priority language in Oregon;
• Non-profit experience;
• In-depth knowledge of the natural and cultural history of ecology.

Education & Work Experiences:

REQUIREMENTS:

• A minimum of 5 years of cumulative experience-with increasing responsibility-in an industry related to natural science, education, or environmental studies or equivalent combination of work experience and education that includes the following:
  • Successful coordination and/or project management examples;
  • Strong supervisory experience, including experience managing 25 or less employees;
  • Experience working with the public, in both formal and informal settings;
  • Extensive experience with field instruction, outdoor school, and/or previous camp experience;
  • Experience leading residential summer camp experience(s).

PREFERENCES:

• Supervision of volume staff in a community environment;
• Degree in STEAM or Education fields;
• Experience with youth in the outdoors;
• Experience with volunteers.

Additional Requirements/Preferences; Including Licenses and Certifications:

REQUIREMENTS:

• Oregon Food Handlers Card:
  • If not certified, training is available during non-working days at employee's expense;
• Current Adult & Pediatric First Aid and CPR/AED certification:
  • If not certified, training is part of the February WFR certification course.
• Pre-employment checks, such as criminal background check, reference checks, American Camp Association (ACA) background checks (& on annual basis), and requirements in the MVR Policy including passing Motor Vehicle Record (MVR) check and Alcohol & Drug Test for CDL Drivers Policy, including pre-duty drug test.
• Emergency Glucagon Administration certification:
  • If not certified, training can be provided at no cost for selected candidates as part of the onboarding process.
• Current Wilderness First Responder certification:
  • If not certified, training is available during non-working days at employee's expense.
• Ability to obtain a Commercial Driver's License (CDL) and pass a pre-duty drug screen (and subject to random drug testing). Per Oregon law, you must be 21+ years of age with a minimum of 1 year of driving experience. If not licensed, training is available during non-working days at employees expense. Once licensed, OMSI will reimburse select DMV fees;
• Participates in continued learning as detailed by the American Camp Association (ACA).

PREFERENCES:

• First Aid and CPR/AED instructor certification;
• Current lifeguard certification.

Benefits and Perks at OMSI

• Multiple health plans (OMSI pays 86% of employee premiums)
• 403(b) retirement with employer match eligibility
• 2 weeks of vacation per year
• 2 weeks of sick time per year
• 12 personal / cultural days (PTO) per year
• Free annual OMSI Family Membership
• Reciprocal Employee Attractions Pass (REAP)
• Inclusion-centered professional development opportunities
• Employee-led rewards and recognition program
• Discounts on summer programs for employee's children