Hands-on Event Planner - Hewitt Oaks
Bluffton, SC 29910
About the Job
General Responsibilities:
Day-to-Day Tasks:
- Day-to-day planning tasks. This includes requesting proposals/contracts, invitation assembly, ordering decor, wedding websites, organizing supplies for event days, and more.
- Detail Weddings/ Events from post-sale to the end of the event. This includes sourcing, booking participating vendors, creating the design, hosting final details calls with the couple, week-of prep, and leading on-site coordination of setting up, breakdown, and event timeline.
- Planners will be hands-on coordinators on wedding days. This means being involved in all aspects of the set and execution of each event. This includes overseeing the Event Service staff and overseeing all elements of the food and beverage service for each event.
- Manage all reports on your event bookings. This includes system setup, client onboarding, contractor/planner assignments, planner, and post-event follow-up. This will include generating a Profit and Loss statement for each event that you oversee.
- When you are not the Lead Planner on an event, you will serve other Event Planners as an Event Coordination Assistant, serving as the second lead on event days. The primary role will be managing event set up, decor, styling, and greeting vendors upon arrival as well as tending to the personal items.
- Schedule and attend consultations with Lead Planner(s) for pre-con
Key Elements:
- Detailed Project Manager: possesses a fondness for the complicated.
- Independently Motivated: is able to work productively on their own but enjoys being a part of a team.
- Smart & Confident: understand their role, how it fits into the big picture, and asks for help when they need it.
- Customer Focused: has the client's best interest at heart.
- The organizer of organizers: Your organization skills are impressive! It's just in your DNA. You are the one that was organizing pots & lids as babysitting on the floor. You see things others don't as your view often includes order and processes that bring ease and joy to those who have to interact with them. Not in a militant way, but it simply brings you joy to help others live more organized...and see their joy.
- You are in the ‘Deets’: You get the big picture yet do not get caught up in the brainstorming sessions….you likely prefer a spreadsheet to a whiteboard with a brain dump. You have been called crazy because you are excited by the details and gain serious props for watching the details come together as if a well-synchronized dance.
- Figure It Out: Sharp cookie who is jazzed by a challenge- someone saying it can’t be done, is when your brain is switched on...to figure it out. What’s possible VS what’s not possible mindset. Let’s make it happen is your go-to, and you see a good way more than the bad in most things.
- All-in- fully committed to your role as you are laser-focused on what needs to be accomplished and why we all show up everyday. You are fired up by our mission and are dedicated to leaning in alongside the team to make it happen!
- Plate-spinner extraordinaire: Manage multiple projects well and work well under pressure with quick deadlines.
- Growth Mindset: You want to be a part of something that is bigger than yourself and you are going places! You want a career with purpose and seek ways to grow alongside the company. You have an encouraging heart and are energized by your favorite podcasts, books or new possibilities.
- Independent Team Player: Sounds like a chameleon, we know! :) You are self-disciplined and get things done when working independently however you truly LOVE being part of a team that wants to turn both ordinary and extraordinary days into lavish experiences…..and high fiving along the way.
- We are a rapidly growing organization in an extremely demanding industry and market, so your passion to be a part of that team is essential. Due to the size of our full time team, all employees are expected to help across all aspects of the company. The words, “that's not my job” will not be said here.
Source : Hewitt Oaks
