Head Start Area Administrative Assistant - Upbring

Overview

About Us

At Upbring, we are servants on a mission to break the cycle of child abuse. We are warriors, brave as the thousands of Texas Children and families we serve. We stand up for those who cannot speak for themselves. We are a family who values innovation, empathy, patience, understanding and trustworthiness.

About Our Head Start Centers

Upbring Head Start Preschool provides a safe, inclusive place to learn, grow and thrive. The families receive support and services to complement the child’s education as the kindergarten transition nears.

What You'll Do

The Area Administrative Assistant will provide administrative and clerical support to the Regional Directors and is primarily responsible for supporting the day to day organizational, purchasing, and communication tasks. This position will be responsible for the digital records management for the Head Start program in accordance with Agency, Program, and Federal regulatory requirements.

Upbring staff members are servant-leaders on the pursuit of breaking the cycle of child abuse and empowering others to do the same through example while embodying our core values: We are Warriors. We are Servants. We are Family.  

This position is year-round and scheduled accordingly.

Responsibilities

We Are Warriors | We Set the Standards for Child Education

Work Standards 

• Schedule department meetings as requested and maintain a meeting calendar
• Prepare materials for meetings as requested including ordering catering as needed
• Receive and distribute materials as directed
• Sort and distribute incoming mail, process outgoing mail, and arrange for courier services as needed
• Order supplies including obtaining quotes, requesting POR (purchase order request), PO(purchase orders), and submitting orders
• Maintains, receives, and distributes technology inventory to new hires and exiting staff
• Make travel arrangements as requested
• Catalog, label, distribute, and collect materials and supplies as directed
• Serve as point of contact for copier/printer/technological issues
• Staff must not use/impose corporal punishment or other forms of child maltreatment as a method to discipline children
• Comply with the company code of conduct and other applicable regulations and requirements, including Licensing Head Start Program Performance Standards (HSPPS), Upbring policies, and procedures, Child Care Minimum Standards, and other federal, state, and local regulatory requirements
• Always ensure the health and safety of each child in care, and support the overall well-being of children
• Immediately communicate with supervisor all concerns related to child health and safety 
• Always maintain confidentiality
• Complete administrative duties such as filing, scanning, faxing, copying, and printing as needed
• Other duties and special projects as assigned

Communication 

• Maintain and check the voicemail daily, forward calls to the appropriate directors and/or take a message
• Communicate with vendors and internal department to expedite the ordering process
• Complete data entry and create or complete reports upon request
• Maintain and review records and files to meet department and facility needs and compliance with regulatory requirements

Fiscal Management  

• Prepare and submit monthly expense reports for leadership team
• Input expenses into the Agency’s procurement system upon request
• Enter capital assets and equipment inventory into the authorized data management platform as items are purchased and upon request
• Review prevailing wage documentation to ensure compliance with the Davis Bacon Act for any construction project over $2,000

We Are Servants | We Help Others

Teamwork

• Seek guidance and support from supervisor for mitigating concerns: inclusive but not limited to classroom management, behavior management, child health and safety, child development, and any other concerns requiring intervention.
• Support program staff in a collaborative effort to promote a positive nurturing environment embodying all Upbring’s Core Values
• Assist with printing inventory tags for Upbring equipment and materials  
• Respond to general inquiries about the program or refer to appropriate staff for more detailed information
• Assist in preparation of monthly Policy Council meetings and process submittal of documentation to the Superintendent
• Develop and maintain strong working relations with administrative staff
• Work closely with classroom teachers and regional directors to ensure program operations and are supporting and meeting program goals and objectives and learning outcomes

We Are Family | We Are Passionate & Compassionate

Building Relationships

• Develop and maintain strong working relationships with Center Directors, classroom teachers, administrative staff, children, and parents to ensure the children are receiving a quality learning experience
• Work as part of the team and always show professionalism by modeling Upbring’s Core Values and demonstrating a positive attitude
• Maintain positive working relationships, while maintaining strong ethical boundaries
• Actively participate in exhibiting cultural awareness and sensitivity when interacting with children, parent(s)/guardian(s), staff, and the community

Qualifications

Minimum Qualifications

• High School diploma or GED equivalent
• 1-year previous administrative assistant experience

Preferred Qualifications

• 2 years of previous administrative experience, preferably in an education environment
• Bilingual (English and Spanish) with the ability to fluently converse and write in Spanish (based on student population and service area), highly preferred
• CPR/First Aid Certification

Knowledge, Skills, and Abilities

• Ability to work in a fast-paced environment, while maintaining excellent customer service skills
• Strong interpersonal skills with the ability to work and interact with diverse groups of people

Perks at Upbring

• Competitive PTO & paid holidays 
• Health, dental, vision insurance & more! 
• 403(b) Plan
• Employee Assistance Program
• Discounted Gym Memberships  

Diversity. Equity. Inclusion. Belonging 

We are a diverse and inclusive Organization that recognizes our strength is in the efforts of our selfless warriors. Honoring and recognizing the value and dignity of all individuals is the cornerstone of our agency. The more diverse the individuals, thought processes and lived experiences, the greater the opportunity is to combine unique perspectives to make a greater impact. Our trust, respect, and appreciation for one another is demonstrated through our communication, celebration of progress and relentless effort to be at our best TO FULLFILL OUR MISSION OF BREAKING THE CYCLE OF CHILD ABUSE.

Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status.