Health Information Manager - Aviva at Fitzsimons

POSITION DESCRIPTION

POSITION TITLE: Health Information Manager

REPORTS TO: Nursing Home Administrator

DEPARTMENT: Medical Records

The primary responsibility of your job position is to manage all functions within the Medical Records department including assembling, storing, and safe keeping of resident medical records. The Medical records department must be well organized and functional at all times. This position requires a working knowledge of federal and state regulations and ability to adhere to company policies and procedures.

KEY RESPONSIBILITIES:

• Maintains accurate record of daily and monthly census

• Completes required audits (i.e. Admission, Discharge, Re-admission, Quarterly audit, Physician visit)

• Accurately maintain organized paper and electronic charts for current and discharged residents

• Scan documents in PCC in order to move forward with electronic records

• Maintain appropriate current forms and make available to IDT

• ; obtain hospital discharge summary for those who are admitted and re-admitted from the hospital

• Maintain diagnosis list with proper Codes; ensure updates as changes occur

• Ensure proper diagnosis coding per ICD-10 CM Coding guidelines

• Update daily mailing and filing and keep track of medical professionals signatures on orders and other required documents

• Maintain current credentials for all outside medical professionals providing care to residents

• Maintain signature logs for medical and nursing staff

• Assure medical information is released per HIPAA standards and keep the ROI log current. Inform NHA and DON of any ROI requests

• Educate and provide training to IDT on HIPAA privacy and security regulation

• Attend monthly QAPI meetings and prepare for them as needed

• Attend weekly Medicare meetings and prepare for them as required

• Attend triple check and prepare for it as required

• Complete physician certification and recertification for all Medicare and managed care part A services

• Assure appropriate Medicare notices are provided timely and within guidelines; maintain working knowledge of required current notices. In some cases HIM may have to issue these notices

• Perform data entry of Accident and Incident reports as required

• May supervise department employees to include hiring, firing, evaluating, coaching, scheduling, etc.

• Works closely with physicians, therapists, consultants, hospital personnel, and nursing staff. Also with other supervisors and staff within the facility in relation to resident care documentation, as well as with the corporate HIM consultant
• Scans all documents into PointClickCare

• Performs all other duties as assigned

TALENT:

Relationship Building

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

High energy and upbeat

Ability to foster teamwork

Client oriented

Executing

Ability to organize and prioritize

Detail oriented and follow through

Self-starter and independent worker

Strategic Thinking

Solve problems effectively

Creative in coming up with options and solutions for efficiency

Influencing

Ability to communicate clearly and effectively

SKILLS AND KNOWLEDGE:

• Knowledge of medical terminology preferred

• Familiarity with computer and basic computer skills

• Use of general office equipment

• Knowledge of state and federal regulations

EDUCATION AND EXPERIENCE:

• Must possess, as a minimum, a high school diploma

• Two (2) years HIM experience preferred

• Two (2) years supervisory experience preferred

JOB TRAINING:

• How long it usually takes to completely perform this job when the incumbent has the minimum knowledge, skills, ability, work experience and/or education: up to 6 months

WORK ENVIRONMENT:

• Majority of time spent in an office environment that is heated and/or air-conditioned

• Position requires some exposure to facilities, which involves exposure to healthcare environment

• Works in all areas of the building

• Moves intermittently during working hours

• Is subject to frequent interruptions

• Communicates with personnel, facility staff, and other department supervisors

• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances

• Is subject to hostile and emotionally upset personnel, visitors, etc

• Works beyond normal duty hours, on weekends and holidays as necessary

• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)

• Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants

PHYSICAL AND SENSORY REQUIREMENTS:

• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility

• Must be able to make independent decisions when circumstances warrant such action

• Must be able to concentrate and use reasoning skills and good judgment

• May be necessary to assist in the evacuation of residents during emergency situations

• Must be able to sit, stand, bend, lift, push, pull, stoop, walk, use hands to finger, handle or feel objects, tools, or controls; reach, climb stairs, talk and hear. Will move intermittently during working hours

• Must be able to occasionally lift 30 lbs. floor to waist

OTHER:

• Classification: non-exempt

• We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled. No Agencies or Affiliations please!