HOA Portfolio Manager - McKinley Homes

McKinley Homes isseeking an experienced HOA Portfolio Manager to join our team. The ideal candidate will be responsible for managing a portfolio of properties and must have prior experience in collaborating with Developer/Declarant communities, demonstrating a thorough understanding of the unique challenges and requirements associated with such environments.

Responsibilities:
1. Developer/Declarant Community Management:

• Utilize previous experience in managing Developer/Declarant communities to navigate the specific challenges and requirements associated with such properties.
• Foster positive relationships with developers, declarants, and other relevant parties to ensure smooth collaboration and adherence to community guidelines.

2. Property Operations Management:

• Oversee the overall management of the HOA community, including residential units, common areas, amenities, and facilities.
• Coordinate with vendors and contractors for maintenance, repairs, and improvements to ensure the property is well-maintained and aesthetically pleasing.
• Respond promptly to maintenance requests and resolve issues efficiently.

3. Monthly Property Inspections:

• Conduct regular, thorough inspections of assigned properties to ensure compliance with established standards and identify any maintenance or compliance issues.
• Document inspection findings, communicate observations to relevant stakeholders, and coordinate necessary corrective actions.

4. Financial Management:

• Develop and manage the HOA budget in collaboration with the HOA board.
• Collect and process HOA dues and fees, ensuring timely payments and accurate financial records.
• Provide regular financial reports to the HOA board and stakeholders.
• Procurement of community loans, preparation of community-specific tax returns.

5. Resident Relations:

• Serve as the primary point of contact for residents' inquiries, concerns, and feedback.
• Foster positive relationships with residents, addressing their needs and resolving conflicts in a professional and courteous manner.
• Keep residents informed about community news, events, and updates.

6. Rules and Compliance:

• Enforce community rules, covenants, and bylaws to maintain a harmonious living environment for all residents.
• Work with the HOA board to develop and update community policies as needed.
• Address violations and take appropriate actions to ensure compliance.

7. Meeting and Communication:

• Organize and attend regular HOA board meetings, preparing meeting agendas and taking minutes.
• Communicate effectively with the HOA board, residents, and vendors regarding property-related matters and community updates.

8. Vendor and Contractor Management:

• Establish and maintain relationships with vendors and contractors to obtain quality services and competitive quotes.
• Review and approve vendor contracts and service agreements.

9. Records and Documentation:

• Maintain accurate records, including financial documents, resident communication, and property-related data.
• Ensure all relevant documents, contracts, and records are properly organized and easily accessible.

Note: This position requires an in-office presence from Monday to Friday, 9:00 am to 5:00 pm. Remote work is not available
 

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