Housing Assistant - Kenaitze Indian Tribe

Housing Assistant

Dept./Program: Housing

Division: TDHE Housing & Facilities

Reports To: Director of Housing & Facilities Programs

Revision Date: 10/5/2016

Employment Status: Full Time

FLSA Status: Non-exempt

Schedule: 40 hours/ week

Job Summary

This is a support position for the Housing Program. The incumbent will assist the Housing Representative in case files management, property management, recordkeeping, along with other duties as assigned by the Housing Representative.

Essential Functions

• Assist with maintaining files on housing clients and properties
• Data entry
• Assist in compiling and preparing program and grant reports
• Assist with the completion of grant objectives
• Assist the safehomes construction crew in completing environmental impact evaluations for each project
• Assist in the screening of potential housing clients
• Develop and maintain client case records through personal interview, phone contacts and collateral contacts to support authorization and/or deny application of persons ineligibility for services using confidentiality in accordance with the Tribe's policies and procedures.
• Maintain a good working relationship with other community programs and agencies
• Attend staff and Tribally Designated Housing Entity meetings as required

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• Stand or Sit (Stationary position)
• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Stoop, kneel, crouch or crawl (Position self (to), Move)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Pushing or Pulling
• Repetitive Motion

OSHA Categories

Category III Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and Tools

Equipment used for job: Computer, copier, fax, scanner, and other office equipment

Drives KIT or Personal Vehicle: Personal vehicle for travel to trainings

Travel

• Local
• In-State
• Out-of-State

Travel may be required for trainings and meetings.

Qualifications

Education

• High School Diploma or GED

Experience

• One year of administrative or clerical work experience
• Experience working with MS Word, Excel, Access, Publisher and Outlook

License/Certification

• Alaska driver's license and must remain insurable under the Tribe's policy

Special Skills

• Willingness to travel overnight/out-of-state
• Ability to lift program materials weighing up to 30 pounds
• Good written and verbal communication skills
• Basic office organizational skills; filing, operating copier/fax, and phone
• Able to type 40 w.p.m.