HR Administrator - National Speech Language Therapy Center

Position Overview:

The HR Administrator provides comprehensive administrative support to the HR department, focusing on recruitment, employee engagement, and reporting.

The role involves managing the onboarding process, ensuring compliance with training and documentation requirements, and acting as a project manager for various HR initiatives.

This position requires maintaining confidentiality while supporting organizational diversity, equity, and inclusion goals. The HR Administrator works independently and is encouraged to suggest and implement process and system improvements proactively.

This is a hybrid role for the first 60 days, requiring both in-office and remote work as needed to ensure smooth transition and training completion.

Location: Bethesda, MD

Key Responsibilities:

Recruitment Support:

• Assist in full-cycle recruitment, including sourcing candidates, reviewing resumes, conducting phone screens, and coordinating interviews.
• Maintain the Applicant Tracking System (ATS) and track candidate status to ensure timely follow-up and compliance with recruitment standards.

Onboarding:

• Manage the entire onboarding process, including background screenings, vaccination compliance, reference checks, benefits overview, and distribution of company property.
• Oversee security access setup and completion of all new hire paperwork, ensuring a smooth and compliant onboarding experience.

Compliance & Employee Records:

• Ensure all new hires complete mandatory training and maintain confidentiality of HR records and files.
• Ensure compliance with federal, state, and local employment laws, maintaining updated records.

Training Compliance:

• Follow up with employees to ensure completion of all required annual trainings.
• Maintain accurate documentation to ensure organizational compliance with training requirements.

Employee Engagement & Surveys:

• Distribute and analyze workforce engagement surveys to inform HR strategies.
• Coordinate employee engagement programs and events, and facilitate 30, 60, and 90-day check-ins for new employees to support retention.

Project Management:

• Serve as project manager for key HR projects, such as performance review cycles and job description reviews.
• Ensure timely execution and completion of all assigned projects.

Employee Relations Support:

• Act as a witness and note-taker during disciplinary and corrective action meetings.
• Provide support on employee relations matters, following up as needed to ensure resolution.

Reporting & Analytics:

• Compile, analyze, and distribute reports related to recruitment, employee engagement, and workforce metrics to support data-driven HR decision-making.

General Administrative Support:

• Provide administrative assistance across all HR areas, including managing HR documentation and responding to employee inquiries.
• Assist the HR team as needed with day-to-day operations and initiatives.

What We’re Looking For:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred). In lieu of a degree, four years of direct HR experience required.
• 2-3 years of HR experience, focusing on administrative and recruitment support.
• Highly proficient with HR systems, including Applicant Tracking Systems (ATS) KTBS & iSolve, and Microsoft Office Suite, including Outlook, SharePoint, Word, Excel, OneNote, and other software applications.
• Strong organizational and project management skills with the ability to handle sensitive information confidentially.
• Familiarity with federal, state, and local employment laws.

Physical Demands and Work Environment

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sitting/Standing: Prolonged periods of sitting at a desk and working on a computer. Occasional standing, walking, bending, and reaching may be required.
• Lifting/Carrying: May occasionally be required to lift or move up to 10 pounds, such as files, documents, or small office equipment.
• Manual Dexterity: Frequent use of hands, fingers, and wrists for typing, operating office equipment, and handling documents.
• Vision: Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
• Hearing: Ability to hear and understand verbal communication during meetings and conversations, whether in person or via phone or video calls.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Office Environment: The role primarily takes place in a standard office environment with low to moderate noise levels. Occasional offsite meetings or visits may be required, depending on project or recruitment needs.
• Hybrid Work Model: The position is hybrid for the first 60 days, requiring a combination of remote work and in-office presence. Reliable internet access and a quiet, private workspace are required for remote work.
• Travel: Minimal travel may be required, primarily within the local area for meetings or training sessions.

Your Role at a Glance:

• Hours & Location: This is a full-time position, Monday through Friday, from 9:00 am to 5:30 pm. The role operates in a hybrid capacity for the first 60 days, requiring both remote work and in-office presence at our various locations.

Sample Day as an HR Administrator:

• 9:00 AM – 9:30 AM: Check emails, prioritize tasks, and respond to employee and candidate inquiries.
• 9:30 AM – 10:30 AM: Review applications in the ATS, screen resumes, and schedule interviews.
• 10:30 AM – 11:30 AM: Manage onboarding tasks—background checks, compliance, and new hire paperwork.
• 11:30 AM – 12:30 PM: Update employee records and ensure training compliance.
• 12:30 PM – 1:30 PM: Lunch Break.
• 1:30 PM – 2:30 PM: Compile and analyze employee engagement survey data.
• 2:30 PM – 3:30 PM: Attend HR team meeting or manage HR projects (e.g., performance reviews).
• 3:30 PM – 4:30 PM: Support employee relations, attend meetings, and document actions.
• 4:30 PM – 5:30 PM: Update HR documentation, prepare reports, and organize tasks for the next day.

What We Offer:

• Diverse Work Environments: Engage in a multicultural setting that enriches your daily life and broadens your perspectives across five distinct locations, each with opportunities for personal and professional development.
• Dedicated Team: Work alongside a group of committed professionals who strive to positively impact our clients' lives, enhancing the quality of service and experience we provide.
• Comprehensive Benefits: Enjoy a robust benefits package that includes Health, Dental, and Vision insurance to cater to your and your family's health needs.
• Financial Security: Benefit from financial stability with our 401(k) and Retirement Plan options, supplemented by a Health Savings Account to manage healthcare expenses more effectively.
• Professional Growth: Take advantage of continuous learning opportunities through our Professional Development Assistance and Tuition Reimbursement programs, designed to foster your career advancement.
• Work-Life Balance: Utilize flexible scheduling options to integrate your professional and personal lives seamlessly.
• Protective Measures: Receive generous Paid Time Off, Parental Leave, and Life Insurance, ensuring you and your loved ones are supported during crucial life events.

Who We Are:

National Therapy Center, established in 1990, has a rich history of serving the community, focusing on pediatric speech, language, motor, and cognitive disorders. We are a multidisciplinary clinic that provides speech, occupational, physical, and ABA therapy under one roof, offering a truly collaborative approach to client care. With locations in Montgomery County, MD, and Washington, DC, our team of over 50 professionals fosters a supportive and collaborative work environment. Join us to make a meaningful impact in a diverse community.

Our Commitment to You:

National Therapy Center is proud to be an equal opportunity employer, welcoming candidates from all backgrounds. We’re committed to providing reasonable accommodations in line with the ADA. If you need accommodations during the application process, please contact us at recruitment@nationaltherapycenter.com.

National Speech Language Therapy Center is an EEO employer - M/F/Vets/Disabled