HR Administrator - Innovative Product Achievements LLC

COVID-19 considerations:

IPA is mandating that all of our employees must have the COVID vaccine. To be considered for this position, you must be fully vaccinated before the start of employment. Exemptions and accommodations will be made for legitimate religious or medical reasons.

Job Title: Human Resources (HR) Adminastrator

Job Location: Duluth, Georgia

Work Schedule: Hybrid: M-F (Monday, Tuesday, Wednesday, Thursday in office; Friday remote). Available shifts: 8AM-5PM

Compensation: $20 -$23 per hour

Position Overview

The Human Resources (HR) Administrator provides essential administrative support to the Human Resources Team. This role plays a key part in managing daily HR operations, recruitment activities, and learning and development (L&D) initiatives, ensuring a smooth flow of information and assisting with tasks that help maintain an organized and effective work environment. The ideal candidate will be highly organized, proactive, and have a strong passion for HR and employee development. Additionally, they should be eager to learn and grow in both the HR and L&D fields, gaining exposure to a wide range of functions while contributing to key employee programs.

Essential Job Functions and Basic Duties

Recruitment Support

• Post job vacancies on job boards, social media platforms, and the company website.
• Ensure job descriptions are accurate and aligned with company standards.
• Coordinate interviews between candidates and hiring managers, to include creating and communicating interview schedules and scheduling them on MS Teams.
• Communicate interview details to candidates and ensure schedules are confirmed.
• Organize travel and accommodation for out-of-town candidates.
• Manage candidate communication, providing updates throughout the recruitment process.
• Prepare reports on recruitment metrics, such as time-to-fill, candidate pipeline status, and interview feedback.

Onboarding & Offboarding

• Prepare, communicate, and organize new hire onboarding materials.
• Schedule and coordinate orientation sessions for new hires.
• Ensure smooth integration of new employees into company systems and teams.
• Maintain accurate and up-to-date employee records, including onboarding and offboarding checklists and benefits information.
• Support offboarding processes, such as exit interviews, collecting company property, and updating employee records.

Employee Records Management

• Maintain confidential HR electronic files and ensure compliance with legal and company requirements in record-keeping.
• Update and maintain employee records in the HRIS system.
• Update and manage HR documentation, such as employee handbooks and policy manuals.
• Assist with regular audits of HR data and employee files to ensure accuracy and compliance.

Learning and Development

• Schedule and coordinate training sessions, workshops, and webinars.
• Prepare training materials and ensure resources are available for each session.
• Facilitate and assist in the delivery of L&D programs, including live and virtual training sessions, to enhance employee engagement.
• Track employee participation, progress, and completion of training programs in the Learning Management System (LMS).
• Administer post-training surveys and collect feedback to assess the effectiveness of training programs.
• Update and maintain the HR & L&D intranet page to ensure relevant and timely information is available to employees.

Employee Engagement & Events

• Assist with organizing employee engagement events, team-building initiatives, and other company activities.
• Handle logistics and communications for company-wide HR or L&D events.
• Serve as the permanent program chair for the Employee Culture & Engagement Committee (EC&EC), working closely with the co-chair to lead initiatives.

General HR Support

• Reset passwords for HRIS and Time & Attendance accounts for employees needing assistance.
• Assist employees with general benefit and payroll-related inquiries.
• Complete all incoming Verifications of Employment and internal requests for information.
• Generate and prepare monthly townhall slides, HR Dashboard, Weekly HR Metrics, S&OP slides for key HR updates.
• Generate reports on HR metrics, such as employee turnover, recruitment trends, and training participation.
• Update the HR & L&D intranet pages monthly.

Process Improvement

• Collaborate with HR and L&D teams to identify areas for process improvement in recruitment, onboarding, and training activities.
• Contribute to streamlining workflows to enhance efficiency.

Other Duties

• Perform other HR and L&D duties as assigned to support the HR and Learning & Development functions.

Minimum Qualifications

Education and Experience:

• Minimum High School Diploma or equivalent.
• Associate’s degree in Human Resources, Business Administration, or a related field (preferred).
• 1-3 years of experience in HR administration, recruitment, or L&D support, or a demonstrated interest in HR and L&D functions.

Skills/Other Qualifications:

• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Experience with HR software, including HRIS systems and Learning Management Systems (LMS) is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic understanding of labor laws, recruitment processes, and compliance requirements.

Position Status:

• Full Time – Regular
• Hourly – Non-exempt

Benefits:

• Paid holidays & paid time off
• Medical, Dental, and Vision
• Telemedicine
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Company-paid Short-Term and Long-Term Disability Insurance
• Company-paid Life and Accidental Death & Dismemberment
• 401k with company match
• Employee Stock Purchase program
• Commuter Benefits
• Employee Assistance Program
• Paid holidays & paid time off
• Paid Parental Leave
• Tuition Reimbursement Program

ABOUT THE COMPANY

IPA is the leading manufacturer of linen and specialty uniform distribution solutions. IPA provides the most advanced range of solutions for the management and automation of healthcare linen and specialty uniforms. We design advanced software and hardware solutions that allows you to monitor and manage distribution processes efficiently while increasing staff satisfaction, reducing infection risks and reducing costs. Our solutions are made in the U.S.A and are installed in more than 1,000 hospitals worldwide.

Since the introduction of our first healthcare linen automation product in 1995, IPA has grown to become the market leader with more than 900,000 healthcare professionals utilizing our technology each day. Our customer base ranges from community hospitals to leading academic hospitals, including 18 of the 20 hospitals recognized on the U.S. News and World Report Best Hospitals Honor Roll, 2023-2024.

Our focus is on reducing the cost of healthcare and it is this focus that drives us to deliver quality solutions to our customers every day.

For more about life at IPA visit https://www.thinkipa.com/careers

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Human Resources