HR Assistant: Absence Management - The Planet Group

HR Assistant: Absence Manager
$25-$33/hr
Contract: 3 months
New England based (remote)

Must Haves:

• Associates Degree
• 1+ years experience with absence management, LOA, Worker’s Compensation

Preferred:

• Bachelor's degree in Human Resources
• Experience with FMLA or workers’ comp preferred
• Kronos and WorkDay experience preferred

Job Description: The role involves a range of administrative tasks to ensure the smooth operation of the Absence Management department, specifically regarding Leaves of Absence and Workers’ Compensation.

Key Responsibilities:

1. Leaves of Absence Support:
   • Assist the absence management team with the administrative processing of Leave of Absence (LOA) approvals.
   • Manage requests and handle the absence management email correspondence.
   • Generate reports on all aspects of LOAs.
   • Provide education to employees and managers regarding the FMLA request process.
   • Support managers with the LOA process and time entry.
   • Collaborate with the LTD/STD provider to facilitate wage replacement for staff on leave.
   • Coordinate and process incoming faxes and emails.
   • Enter data related to LOAs into the Kronos system.
   • Verify eligibility for LOAs.
   • Draft letters and notify managers as necessary.
   • Offer assistance for team absences and time off.
2. Workers’ Compensation Support:
   • Provide administrative support for workers’ compensation cases.
   • Assist injured workers with inquiries and concerns.
   • Educate managers on internal workers' compensation procedures.
   • Conduct audits to identify injured workers requiring leave.
   • Participate in team meetings with labor relations.
   • Engage in quarterly claim reviews.
   • Help process workers' compensation claims and follow up with employees to ensure compliance.
   • Collaborate with payroll and Sedgwick to ensure correct compensation for those on indemnity.
3. Additional Duties:
   • Pursue professional development by attending 1-2 training sessions offered by Organizational Development and Training annually.
   • Adhere to hospital standards of performance and conduct, particularly regarding patient rights, to provide optimal customer service and care.
   • Use Boston Medical Center’s values as a guide for decision-making to support the hospital's mission.
   • Follow established infection control and safety protocols.
   • Perform other related duties as assigned.