HR Assistant - eTeam Inc.
Jacksonville, FL 32219
About the Job
Job Summary:
The HR Assistant will primarily be responsible to perform, filing, payroll, administrative duties as well as serving as a resource with employee inquiries. Position will be responsible for accurately tracking attendance and other leave of absence. The role will also be responsible for payroll, attendance, FMLA/STD/LOA Management, I-9s, maintaining files and serves as contact for uniform orders/invoices.
Minimum qualifications:
Good communication skills, both verbal and written.
Must be able to balance multiple processes and projects with minimal direction.
Must possess a high level of integrity and confidentiality.
Must have strong organization skills and attention to detail.
Proficient use of Word, Excel, PowerPoint, Outlook. SAP knowledge preferred.
Use simple mathematics on a periodic basis.
Job responsibilities:
Temp Payroll (Weekly)- Attendance ran daily, reported to temporary staffing agency daily.
FT Payroll (Bi-Weekly) Run Invalid Labor Reports, WAOT Reports, Make Corrections- Send file.
Attendance- Accurately track and maintain attendance and leave of absence (i.e. bereavement, FMLA, disability, jury duty) apply grace periods, give backs, using spreadsheet.
Attendance write ups issued weekly or when needed for 90-day probationary period.
FMLA/STD/LOA Management-Respond to emails, help employees with claims.
OT Report ran every Monday morning by 10 am.
Enter missing punches from Gate report, sign in sheets daily.
New Hire set up in KRONOS after orientation.
Update Kronos Data- SCNs.
Address Payroll Issues/Questions EAFs, HCFs.
Track and submit shoe reimbursements.
Draft and issue employee verifications/letters.
Track vacation.
Keep employee files accurate by conducting regular audits of all HR related data and information to ensure accuracy and data integrity.
Communicate with supervisors / team leads on approved employee leave of absence.
Able to efficiently work with all in the facility and communicate and help field employee questions and inquiries.
I-9 file maintenance.
Be a point of contact and maintain uniform vendor orders/invoices.
Assist as needed for crafting purchase orders and ordering office supplies.
Run reports out of SAP.
Post general communications on bulletin boards.
Able to be involved in teams within the facility.
Report all safety concerns and potential hazards to a supervisor. Participate in safety initiatives at the facility.
Attend to any duties designated by Human Resource Manager.
Responsible for upholding the KHMS standards detailed in the plant's KHMS training program.
Attendance expectation:
This position is held to a higher expectation of attendance than the other positions in the facility! Outstanding attendance is a job requirement. As such, frequent absences (extended, patterned or not, etc.) may cause management to review your qualifications and abilities to continue to efficiently perform as a HR Clerk. Although this role will be primarily on first shift, the individual will have to be flexible with the start time depending on the needs of the business.
Equipment operated:
Employee should know how to operate a computer.
The HR Assistant will primarily be responsible to perform, filing, payroll, administrative duties as well as serving as a resource with employee inquiries. Position will be responsible for accurately tracking attendance and other leave of absence. The role will also be responsible for payroll, attendance, FMLA/STD/LOA Management, I-9s, maintaining files and serves as contact for uniform orders/invoices.
Minimum qualifications:
Good communication skills, both verbal and written.
Must be able to balance multiple processes and projects with minimal direction.
Must possess a high level of integrity and confidentiality.
Must have strong organization skills and attention to detail.
Proficient use of Word, Excel, PowerPoint, Outlook. SAP knowledge preferred.
Use simple mathematics on a periodic basis.
Job responsibilities:
Temp Payroll (Weekly)- Attendance ran daily, reported to temporary staffing agency daily.
FT Payroll (Bi-Weekly) Run Invalid Labor Reports, WAOT Reports, Make Corrections- Send file.
Attendance- Accurately track and maintain attendance and leave of absence (i.e. bereavement, FMLA, disability, jury duty) apply grace periods, give backs, using spreadsheet.
Attendance write ups issued weekly or when needed for 90-day probationary period.
FMLA/STD/LOA Management-Respond to emails, help employees with claims.
OT Report ran every Monday morning by 10 am.
Enter missing punches from Gate report, sign in sheets daily.
New Hire set up in KRONOS after orientation.
Update Kronos Data- SCNs.
Address Payroll Issues/Questions EAFs, HCFs.
Track and submit shoe reimbursements.
Draft and issue employee verifications/letters.
Track vacation.
Keep employee files accurate by conducting regular audits of all HR related data and information to ensure accuracy and data integrity.
Communicate with supervisors / team leads on approved employee leave of absence.
Able to efficiently work with all in the facility and communicate and help field employee questions and inquiries.
I-9 file maintenance.
Be a point of contact and maintain uniform vendor orders/invoices.
Assist as needed for crafting purchase orders and ordering office supplies.
Run reports out of SAP.
Post general communications on bulletin boards.
Able to be involved in teams within the facility.
Report all safety concerns and potential hazards to a supervisor. Participate in safety initiatives at the facility.
Attend to any duties designated by Human Resource Manager.
Responsible for upholding the KHMS standards detailed in the plant's KHMS training program.
Attendance expectation:
This position is held to a higher expectation of attendance than the other positions in the facility! Outstanding attendance is a job requirement. As such, frequent absences (extended, patterned or not, etc.) may cause management to review your qualifications and abilities to continue to efficiently perform as a HR Clerk. Although this role will be primarily on first shift, the individual will have to be flexible with the start time depending on the needs of the business.
Equipment operated:
Employee should know how to operate a computer.
Source : eTeam Inc.