HR/Benefits Administrative Assistant - Town of Oxford

HR/Benefits Administrative Assistant
Requisition Code: BENHR
Classification: Non-Exempt-Hourly
Grade/Level/Pay Range: Level 10; Steps 2-12; Range $20.51-$30.93 ...
Reports to: HR Specialist
Date: July 16, 2024

JOB DESCRIPTION

Summary/Objective
The Town of Oxford is looking for a HR/Benefits Administrative Assistant. This position requires experience in the areas of benefit administration, FMLA leaves, reconciling adjustments, Section 125, disability benefit administration, onboarding, and a general understanding of Social Security Medicare Benefits. 

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow and maintenance of employee data (including• preparation/distribution of detailed reports, e.g., leave balances, and retirement contribution reports)
• Adherence to FLSA
• Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis.
• Understanding of the administrative functions in Harpers Employee Forward
• Knowledge and set up of new job requisitions in Harpers Payentry along with hiring and onboarding processes.
• Comply with Federal/State/local regulations.
• Manage Workers Compensation and Injury on Duty claims.
• Administer COBRA, initial letters, and correspondence to vendors upon an employee termination.
• Coordinate daily benefits processing, including enrollments, terminations, and claims.
• Advise and inform employees of the details of the Town's benefit programs.
• Resolve benefit-related issues and respond to queries and requests in a timely manner.
• Process MSHG billing on monthly basis, along with other benefit vendors invoicing. Make sure benefits balance between what is received and paid out.
• Excellent customer service skills with the ability to remain patient under stressful situations and work effectively with a diverse range of employees and retirees.
• Must be able to interpret and make appropriate decisions and exercise independent judgment.
• Excellent organizational skills, ability to meet deadlines and schedules for multiple projects and assignments.
• Strong numerical aptitude and attention to detail
• All other duties as assigned.

Competencies
Must have demonstrated professionalism, strong interpersonal and communication skills, written skills, sensitivity to employee and retiree concerns/issues, and absolute ability to maintain confidentiality. Excellent organizational skills, ability to meet deadlines and schedules for multiple projects and assignments.

Supervisory Responsibility
This position works under the supervision of the HR Specialist.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the office work environment is quiet to moderately noisy.

Physical Demands
Minimal physical effort is required to perform administrative duties; the employee is frequently required to stand, walk, sit, speak, and hear, and use hands to operate equipment. Vision requirements include the ability to read and analyze documents and to use a computer.

Position Type and Expected Hours of Work
This is a part-time twenty (20) hours per week benefit eligible position. Schedule to be determined by HR Specialist.

Travel
Valid driver's license, some local travel required.

Required Education and Experience

• Bachelor’s degree in business administration, finance, or accounting preferred or an equivalent combination of education and experience.
• Three (3) years of benefits administration required.

Additional Eligibility Qualifications

• Knowledge of Harpers Payroll processing preferred.
• Understanding Social Security Medicare, Benefits a plus.
• Proficiency in Microsoft Office, Excel, PowerPoint programs.
• Experience in Municipal government preferred.

Work Authorization
Provide appropriate documentation to verify your authorization to work in the United States.

AAP/EEO Statement
The Town is committed to providing equal employment opportunities. The Town will not discriminate against employees or applicants for employment on any legally-protected class status, including, but not limited to race, color, religion, sex, sexual orientation as defined by law, national origin, member of uniformed military services, physical or mental disability, age as defined by law, or genetic information.

Other Duties.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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