HR/Business Office Manager - Quartet - Franciscan Ministries

Duties and Responsibilities:

Finance

• Enters all demographics for new admissions to the community.
• Maintain and update census in billing software based on midnight census completed by direct care staff.
• Review daily system dashboards to follow up on any outstanding information needed to complete admission.
• Input/download all resident ancillary charges monthly.
• Print/Review Resident Billing Monthly.
• Prepares all deposits timely and maintains a cash log to reflect any and all deposits. Reconcile with billing system on a weekly basis and provide Home Office information.
• Enters cash receipts and balances all deposits in the billing system to daily cash log.
• Provide monthly reports to all departments as needed.
• Complete and submit long-term care insurance documents, per resident request.
• Maintain and manage the Accounts Receivable Aging, following up with past due balances as per previously established procedures.
• Meet with Senior Leadership on aging reports monthly to review outstanding balances and establish next steps.
• Review monthly financial statements to assure completion and accuracy.
• Accounts payable - Assume the role of “gatekeeper”; collect approved invoices from all department heads and submit via UPS according to guidelines established by FAS for processing.
• Assume role of custodian of Petty Cash. Secure, administer, distribute, reconcile, and report petty cash per established guidelines.
• Review Kronos records each pay period to ensure managers have approved time cards.
• Update Kronos hours for certain nonproductive hours.
• Provide Kronos training to community staff, as necessary.
• Enter applicable earnings into Kronos, as necessary.
• Distribute financial statements to department managers, per FAS distribution guidelines.

Human Resources

• Responsible for beginning the full cycle recruitment process with applicants; updates job requirements and/or job postings when needed.
• Launch new hire onboarding documents in the HRIS system.
• Complete and submit new user IT request forms for all new hires.
• Properly maintain employee records, files, and paperwork.
• Process I-9 documents via E-Verify and follow up on cases per DHS direction.
• Take ID pictures and collect information for Associate Badges.
• Submit background and physical/drug screenings for new hires, review and clear for hire.
• Ensure new hire is oriented and scheduled for day 1 activities.
• Respond to general inquiries, provide information concerning associate benefits and/or activities, and research those inquiries where an immediate response is not readily available.
• Effectively interpret FMLA and ADA related to leaves of absences/disabilities. Process and administer leave-of-absence requests and disability paperwork: medical, personal, disability, and FMLA. Manage associate relations issues and adhere to the performance management and progressive discipline process.
• Input status change form information into the HRIS System, including but not limited to FTE changes, terminations, promotions, and/or salary adjustments.
• Maintain third-party administrator information on policies and practices as it relates to background checks, occupational health, and leave of absence providers.
• Explain and provide information on employee benefits programs, enrollment periods, and education.
• Refer new hires to the Benefits Advisor for additional information as needed; send a summary of new hires to the Benefits Advisor daily.
• Communicate status changes and terminations to the Benefits Specialist to ensure benefits are accurately administered.
• Display all HR compliance posters in employee-designated areas.
• Respond to and process all unemployment claims as applicable.
• Administer workers’ compensation claims in conjunction with the claims administrator.

Required Skills and Qualifications:

• Associate’s degree in accounting; Bachelor’s degree preferred.
• Two years of accounting or business office experience with supervisory responsibilities; four years of healthcare business office experience or patient accounting with two years of supervisory experience preferred.
• Two to three years of working knowledge of human resources, benefit and leave administration, and related regulations required.
• Experience with Microsoft Office required.
• Must be able to bend, stoop, reach, walk, and sit for long periods of time to perform a wide variety of accounting/computer functions.
• Must possess the ability to operate small, hand-held equipment such as a calculator and telephone.
• Must be adept at identifying and responding to customer needs.
• Must possess the ability to meet deadlines and work under pressure.
• Must be able to accurately assess a situation and objectively find a solution.
• Must be able to work in a team and coordinate billing, collections, and other business office functions.
• Must be able to effectively manage multiple tasks concurrently.
• Must possess effective communication skills.

Employee Benefits:

• Competitive Compensation
• Group Health, Dental & Vision
• Employer Funded Health Savings Account
• Life/Disability Insurance
• 401k Match
• Tuition Assistance
• Generous Paid Time Off

About Franciscan Advisory Services:

We believe in our associates and are committed to creating an environment that is supportive and nurturing of your career path. We offer competitive compensation and tuition reimbursement along with training, continuing education, and wellness programs. DFWP/EOE/e-verify.

Are you ready to write the next chapter of YOUR story?

Apply now to join our team at Featherstone Senior Living in Iowa City and make a meaningful impact in our vibrant comm