HR Coordinator, Benefits and HRIS - YMCA of Greater Seattle

We have a strong commitment to equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Tell me about this job!

Under the direction of the Sr Director, Total Rewards, this position will provide support for benefits and HRIS. The position is the first contact for benefits inquiries. Researches and responds to general benefit questions providing high-quality customer service to both internal and external parties, assists employees with enrollment through the automated employee benefit enrollment system, and disseminates benefit information. The Benefit Coordinator is also the designated back-up to the Benefit Specialist and HRIS Administrator.   The ideal candidate will have keen attention to detail and excellent communication skills. 

What you'll get from working at The Y

• Membership to the YMCA of Greater Seattle for you and your household
• Medical, Dental, Vision, and Life insurance
• Retirement with generous employer contributions
• Free access to mental health resources
• Rapidly-accruing paid time off (PTO) 
• Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Hiring range: $23.00 - $25.00/hour

Benefit Processes : 

• Initial point of contact for benefit enrollment questions.  Respond to calls and e-mails from employees requesting assistance through the benefits ticketing system. 

• Ensure all benefit enrollments and changes are entered appropriately in payroll. 

• Process tasks in the employee benefit system related to qualifying life events by communicating with employees and receiving and approving the required substantiation documents as appropriate to each type of qualifying life event. 

• Provide suggestions for continuous improvement in the benefit administration processes. 

• Maintain all benefits files. 

• Maintain up-to-date benefits on the company intranet, updating documents and information on a regular basis.  

• General understanding of COBRA, HIPAA, ERISA, PPACA and other benefit related laws. 

• Administer ORCA Card benefit program. 

• Support Employee Service team project initiatives to enhance processes.  

• Provide back-up support to the Benefit Specialist during periods of heavy LOA volume and/or PTO, as needed. 

• Provide back-up support to the HRIS Administrator during heavy hiring periods and/or PTO, as needed. 

HRIS: 

• Enter, update, and maintain employee records in the HRIS system including new hire integration and internal job changes. 

• Assist the HRIS administratorin generating or updating standard reports from HRIS system for use by benefits teams or the wider HR team and leadership team. 

• Collaborate with HR team to improve system processes. 

Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions. 

WORK ENVIRONMENT

This job operates in a professional office environment. We are currently working on a hybrid model working 2-3 days in person. The HR Coordinator role will require working at our Association Office located in Downtown Seattle as well as potentially commuting to our other centers/program sites.

TRAVEL 

Travel is primarily local during the business day, although some out-of-the-area travel may be expected. 

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position, and the hours of work and days are typically Monday through Friday, typically 8:30 a.m. to 5:00 p.m.  Evening and weekend work could be required on occasion to support organizational needs.

Code of Conduct for Applicants

• 1-2 years of relatedexperience. 

• Knowledge of HRIS databases. 

• Ability to create processes and streamline efficiency. 

• Strong written, verbal and customer service skills 

• Excellent organizational skills and attention to detail. 

• Ability to work independently in a rapid-paced team environment. 

• Possess strong problem-solving skills and the ability to prioritize. 

• Experience with Microsoft Office Suite (e.g. Word, Excel, and PowerPoint). 

Preferred Experience

• Administration experience for large companies or non-profits. 
• Previous experience with HRIS system, preferably UKG (Ultipro).

COMPETENCIES 

• Business Acumen. 
• Communication. 
• Critical Evaluation. 
• Relationship Management. 
• Ethical Practice. 

Our Mission

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

YMCA of Greater Seattle's Core Values

• Respect
• Responsibility
• Honesty
• Caring
• Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment.  Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

All job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.