HR Data Coordinator - Avison Young

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

We are seeking an HR Data Coordinator to join our dynamic and energetic Human Resources (HR) team. At Avison Young, you will be the go-to person for assuring accurate data are reported on all our people—from titles, hire dates, pay rates, benefits elections, attrition rates, and more. As a company committed to a culture where we’re “powered by people,” it takes a serious and dedicated person to ensure that our people’s data are “right.”

You will be a data-driven and highly proactive individual offering support to the HR team and wider business with analysis and people metrics to influence decision-making. You will have excellent knowledge of the Microsoft Office Suite of products, specifically focusing on Excel, PowerPoint, and Word. You have a keen interest in interpreting and summarizing data and have proven to have a solutions-oriented approach. You will have the ability to provide clear, concise, relevant, and accurate information in formats suitable for the audience receiving the information. 

• Provide support in various day-to-day operations of the HR department, including maintaining the entry and accuracy of all employee data in HRIS (ADP), including new hires, employee changes, leaves, and separations
• Perform internal data audits for HR operations – titles, reviewing supervisors, emergency contacts, etc.
• Monitors HR databases to ensure quality assurance and data integrity
• Reinforce internal processes and analytics best practices
• Produce government or regulatory reports and stay current on reporting regulations (ex. EEO-1, Social Security validations, etc.)
• Support HR reporting needs and ad hoc requests
• Ensure that established processes and any associated SOPs are updated and followed
• Assist with facilitating key people-related processes, including onboarding, leave of absence management, employee data maintenance and benefits administration
• In partnership with HR team members, monitor, respond to and escalate emails from HR inbox to senior team members as necessary
• Keep abreast of industry trends and information; maintains HR knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations

• Bachelor’s degree or equivalent experience
• 2+ years of experience in HR and working with HR data
• HRIS (ADP or similar) and reporting software experience
• Intermediate level skill in Microsoft Excel (for example using AVERAGE, VLOOKUP, XLOOKUP functions, merging and centering cells, printing centered page and/or creating a pivot table)
• Experience altering variables and criteria in queries to generate report
• Strong analytical and problem-solving skills
• Self-starter with strong organizational skills and attention to detail
• Ability to handle priorities and to work effectively in a challenging, fast-paced environment
• Advanced knowledge of Microsoft Office Suite
• Ability to thrive in a collaborative team environment
• Ability to manage multiple projects simultaneously and drive them to completion
• Dedication to maintaining strict confidentiality with respect to highly sensitive information

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving