HR Generalist (Bilingual Japanese) - Toyota Tsusho Systems

Summary:

The HR Generalist under the direction of the Manager, is responsible for the day-to-day HR operations, including benefit administration, on/off boarding, payroll, employee relations, and visa administration for the Company. This position is an individual contributor, working alongside other HR generalists who also support companywide HR operations.  This is a progressive and collaborative environment; therefore, it is essential that not only the skillset, but the passion for the above is a fit.

Essential Functions:

• Leads and performs the routine functions of the HR department including administering pay, benefits, leave, and enforcing company policies, procedures, and programs.
• Maintains employee’s benefit data and applies any changes to payroll and benefits in a timely manner.
• Analyzes, prepares, and processes an accurate payroll with applicable knowledge of various deductions (pre/post tax) local, state, and federal tax requirement and gross-up calculations for expatriate’s payroll.
• Administer and manage employee’s hours, time off, and other time and attendance issues.
• In charge of the overall administration of insurance coverage, 401(k) retirement plan, personnel transactions such as hires, promotions, transfers, and performance reviews, disciplinary actions and terminations.
• Responsible and performs the onboarding and orientation of all employees, contractors, and temporary workers.
• Responsible and performs offboarding, including exit letters, payments, and exit interviews.
• Responsible for all VISA and Green Card administration which requires coordination with immigration attorney.
• Investigate workplace accidents or allegations when necessary.
• Maintain records and prepare documentation to maintain governmental and legal compliance.
• Maximize productivity and efficiency through document management and assist in developing new policies and procedures.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Required Education and Experience:

• Bachelor's degree Human Resources, Business Administration or equivalent experience of 3-8 years in a Human Resources professional related role
• Bilingual Japanese/English is a must, with strong English communication.
• Minimum of 3 years of HR working experience in visas/immigration, benefit administration, onboarding/offboarding, and policies and procedures enforcement.
• Experienced in payroll processing with or without payroll software.
• Current knowledge of HR topics, including but not limited to federal and local regulatory laws and practices.
• SHRM-CP/SHRM-SCP or PHR/SPHR is a plus

Competencies:

• Displays leadership and decision-making skills
• Act with integrity and professionalism
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills, attention to detail
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite.
• Ability to maintain the highest degree of confidentiality and discretion when handling sensitive information.

Supervisory Responsibility:

This position does not have supervisory responsibilities.

Work Environment:

This job operates in a professional office environment, which may include working remotely. This role routinely uses standard office equipment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; stoop; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected 

Hours of Work:

This is a full-time position. Occasional evening and weekend work may be required as job duties demand.

Travel:

This position may require up to 5% travel.