Job Description: | The HR Generalist II acts as the first point of contact for all HR matters for M.E. Rinker Sr, School of Construction Management. This position provides professional support and expertise on the implementation and administration of all human resources functions and programs within the department. Incumbent serves as human resources consultant to faculty and staff by providing advice and guidance related to human resources. Makes recommendations to the School Director regarding human resource policies and best practices. Incumbent is specifically responsible for: job actions, position descriptions, recruitment, onboarding, employment letters, departmental documents, department tenure and promotion, payroll, and employee records. Department HR Liaison ePAF Originator – initiates job actions in the electronic Personnel Action Form (ePAF) System including: hires, terminations, leaves of absence, pay increases, FTE changes, Persons of Interest, vacation leave cash outs. Enters employee payroll distributions upon hire authorization. Prepares and issues Letters of Appointment and all other HR documents, uploading required documents to OnBase for UF HR records. Communicates with college HR Liaison on job actions (ePAFs) requiring collaboration within the college. Advises School Director, faculty, and staff on HR matters. Works directly with college HR Liaison on employee relations matters. Hires/Terminations – Acts as liaison between hiring supervisor, applicant, and UF offices to ensure a smooth hiring process. Informs hiring supervisor of any rules/regulations associated with the new hire. Meets with prospective hires for onboarding appointments (collects and inspects hire paperwork, notarizes forms as needed, verifies I9 documents, and explains remaining process to incoming employee to ensure they are aware of the next steps). Facilitates visa processes for foreign nationals and communicates with faculty sponsors, UFIC and EVS to ensure employees/visiting scholars remain in compliance with University, state, and federal regulations. Monitors department visa expiration report and ensures all active employees have sufficient and current work authorization documents on file. Manages cyclical HR, academic, and fiscal deadlines, working closely with Academic Advisors and Finance Manager to ensure HR transactions and communications are timed appropriately. Enters and creates GA Letters of Appointment each semester. Recruitment Develops position descriptions. Manages job requisitions and coordinates all facets of job postings with UF Talent Acquisition via Careers at UF for all staff job postings. Consults with IFAS/UF HR to ensure accuracy of content, collects applicant data for hiring supervisor, designates applicants to be interviewed/dispensed, and obtains HR’s clearance to make an offer. Collects degree validation for foreign degrees, schedules interviews, and verifies experience as needed. Works with College HR Liaison to initiate new faculty searches, ensuring appropriate paperwork is submitted and search committee has completed online training prior to conducting interviews. Assists School Director and search committees with search process. Independently creates guides for chair and faculty to know their responsibilities for recruitment, hiring, and onboarding. Redacts and organizes candidate applications for initial review by search committee. Works with chair, Finance Manager, and search committee to determine information needed to draft necessary forms for new position creation and approved position announcements. Posts job announcements to identified venues for position recruitment. Communicates with new faculty and DCP HR before, during, and after the hiring process to ensure a smooth onboarding so that faculty feel welcomed and prepared. Coordinates with DCP HR to ensure faculty are introduced to their financial processors to become familiar with appropriate processing procedures. Tenure & Promotion Department Administrator Provides expert administrative support to School Director and faculty in the Tenure and Promotion (T&P)/Post Tenure Review (PTR) process. Develops guides for School Director and faculty to know their responsibilities for T&P/PTR. Tracks items needed to successfully complete the T&P process, ensuring deadlines are met. Assists School Director with finalizing list of external reviewers. Keeps track of quality of past review letters, communicates with identified external reviewers to solicit review letters and bio sketches. Oversees faculty votes and uploads documents to OPT system. Interprets and implements UF/DCP T&P/PTR policies and procedures. Time and Labor/Payroll Supervises biweekly payroll and time reporting processes. Ensures department’s time input and approval is completed by established deadlines. Provides second and final review of biweekly paylist and ensures any discrepancies are corrected. Creates time approval groups for supervisors. Employee Records and Directories Creates UFIDs and manages department affiliations. Maintains confidential and accurate HR records and follows the University’s records retention schedule. Creates and maintains records of departmental HR forms, documents, and personnel records. Other duties as assigned by School Director |
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