HR Generalist & Payroll Specialist - Accommodations Plus International

​​The HR Generalist & Payroll Specialist will provide hands-on support for both administrative and strategic day-to-day HR functions, including Recruitment, Engagement, Training and Development, Employee Relations, Talent Management, Leave Management and Compliance. This position will also own the payroll processes for US & Canada while providing support to global payroll processes.  

This position is hybrid with a minimum of 3 days at our headquarters in Melville, NY after the initial few weeks of training exclusively in office. 

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

​​         Payroll Functions:

• Prepare and process bi-weekly payroll for US & Canada. Manage time-keeping systems and review timecards biweekly for payroll processing.  Track all payroll changes, vacation/paid time off. Input exceptions and updates, and benefit changes
• Main point person for payroll inquiries, analytics and ad hoc reporting. Work closely with HR and Finance to validate payroll data such as salaries, bonuses, and taxes to ensure compliance with applicable laws and company policies. 
• Assist global HR team members in validating international payroll data and act as a liaison to PEO and EOR providers. Ensure internal payroll process compliance.  
• Assist Finance with year-end balancing, reporting, and reconciliation. Verify and reconcile various remittances such as garnishments, RRSP/401k, group insurance and benefit carrier invoices, WCB, EHT, etc. Prepare and submit required tax filings and reports to tax authorities, EEOC and ACA reporting, annual Form 5500 filing and EHT filing.​ 

• Manage HRIS system and integrity of personnel data.
• Support talent acquisition by reviewing resumes, screening candidates, scheduling interviews, conducting interviews, and extending offers. 
• Onboard and offboard team members; including coordination with IT for equipment. Employment verifications. Reference checks. Exit interviews. New Hire Orientations.
• Manage LOA. Lead team members through process, answer questions, work with carriers, complete forms, etc.
• Assist in benefits administration and manage invoice reconciliation. 
• Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for business operations.
• Support API’s employee engagement opportunities by identifying new ways to engage team members, boost morale, and support our Core Values. 
• Coordinate training & development activities to support the strategic goals and objectives of the business units and API.   
• Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update policies and/or procedures as required.
• Answer HR related questions, provide guidance, interpret policy, and escalate as needed.
• May partner with senior HR members to handle employee relations issues.
• Maintain relationships with managers and team members; must be a trusted, knowledgeable, go-to resource.
• Suggest new procedures and policies to continually improve efficiency of the HR department and organization as a whole, and to improve employee experience.
• Provide varying levels of support to special projects, as assigned.

Required Skills, Education and Experience 

• ​​Bachelor’s degree in human resources, business administration or related field.
• ​Minimum 3-5 years’ experience in human resources; including a minimum of 3 years of full cycle payroll in US and Canada; additional experience in APAC and LATAM payroll a plus. 
• ​Proficient with Microsoft Office Suite. Advanced Excel skills are required. 
• Experience with HRIS systems, including ADP. Comfortable learning new technical systems as needed.
• Knowledge of HR federal laws and regulations.
• ​Strong understanding of payroll processes and best practices. 
• ​In-depth knowledge of local and federal tax laws and regulations. 
• Works well in a team environment. 
• Excellent communication skills, interpersonal skills, ethics, and cultural awareness.
• Solid time management skills, sense of urgency, detail-oriented, organization, and prioritization.  
• ​Proven ability to maintain a high degree of confidentiality relative to personal data, compensation data and employee benefits information. ​​​​​​​
• Ability to multi-task and work under strict deadlines.
• Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies. 
• ​Process driven.  
• Portuguese language a plus.

​​Position Type and Expected Hours of Work 
​Full time, Monday through Friday, normal core business hours. Hybrid - minimum of 3 days in the office. Sporadic nights/weekends, if needed. ​ 

Supervisory Responsibility 

​​None​ 

Travel Requirements 

None

Compensation 

Good faith hourly pay rate range for this position is ​$28 - $32 an hour ​commensurate with years of experience and global experience.  

Who We Are

API is the global leader for crew accommodation solutions, and we are changing the way businesses manage travel. Our technology platform streamlines the entire crew planning process, making day-to-day operations more efficient and elevating the crew layover experience. API’s proprietary technology, mobile solutions and our experienced team are positioned to offer our clients a complete, end-to-end platform that integrates seamlessly into their process. We are looking for dynamic, creative, and tech savvy individuals to join our team. If you are passionate about hard work, providing impeccable service, technology, and solutions to our clients then API may be a great fit for you!

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

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